Operations and Events Specialist.

Dartmouth College; Hanover (NH); Hybrid; USD 39,000 - 46,000; Full time

Job summary

Dartmouth College is seeking an Operations and Events Specialist in Hanover, NH, to support office operations and coordinate events for the Arthur L. Irving Institute for Energy and Society.

The role reports to the Manager of Building Engagement and Operations and requires strong planning, communication, and teamwork skills. Responsibilities include handling visitors, email and mail workflows, inventory, and travel arrangements, plus facilitating internal and external events with attention to

Qualifications

• Bachelors or equivalent combination of education and experience.
• Strong planning, organization and multitasking abilities.
• Excellent interpersonal and customer service skills, verbal and written.

Responsibilities

• Serve as a first point of contact for Institute visitors and callers.
• Coordinate office tasks, supplies, mail, and travel arrangements.
• Support event coordination, signage, invitations and registrations.
• Maintain Outlook groups and manage basic admin processes.
• Assist with internal and external events on-site as needed.

Skills

Planning & organization

Customer service

Verbal & written communication

Attention to detail

Independent & teamwork

Microsoft Word/Docs

Microsoft Excel/Sheets

Adaptability to new procedures

Conscientiousness

Education

Bachelor's degree or equivalent

Job description

Position Details

Position Information

Posting date

09/28/2026

Open Until Filled

Yes

Position Number

1129250

Position Title

Operations and Events Specialist

Hiring Range Minimum

$18.70

Hiring Range Maximum

$22.00

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Location of Position

Hanover, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

N/A

Is this a grant funded position?

No

Position Purpose

The Operations and Events Specialistfor the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge And Abilities

• Strong planning and organizational skills, including the ability to handle multiple priorities and deadlines
• Excellent interpersonal and customer service skills, as well as verbal and written communication skills
• High attention to detail and accuracy
• Dedication to improving office efficiencies and workflows
• Ability to work independently and as part of a team
• Proficiency with computer applications such as Microsoft Word/Google Docs and Microsoft Excel/Google Sheets
• Ability to acquire new technical skills and implement new procedures
• Evidence of conscientiousness, self-direction, and common sense as exercised in a professional context

Valid driver’s license

Preferred Qualifications

• Experience, either through education or employment, in the energy/climate/sustainability fields

Department Contact for Recruitment Inquiries

[e-mail]

Department Contact Phone Number

781-929-2349

Department Contact for Cover Letter and Title

Michelle Spiliotes

Department Contact's Phone Number

7819292349

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link https://searchjobs.dartmouth.edu/postings/87371

Key Accountabilities

Operations Support

• Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
• Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff
• Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order
• Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed
• Coordinates ordering business cards and name tags for Institute staff members
• Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
• Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked
• Provides miscellaneous administrative support to the Institute directors, time permitting, including processing receipts and financial documents for reimbursement and assisting with travel arrangements

Percentage Of Time 50

Event Support

• Assists with internal events including, but not limited to, , submission of work orders, creating signage, printing name tags, ordering catering, managing invitations/registrations, providing day-of support, and coordinating other event logistics, as needed
• Provides support for external group events on-site as needed, and represents Institute at off-site events, as needed

Percentage Of Time 50

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.