Operations and Development Coordinator

Africatown-Community-Land-Trust; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Africatown Community Land Trust (ACLT) seeks an experienced Operations and Development Coordinator to support the organization’s operations, development and fundraising teams in Seattle. The role focuses on gift processing, donor communications, events, and volunteer coordination under the CEO.

Responsibilities include managing the donor database, coordinating fundraising events, assisting with grant writing and reporting, and integrating donor communications into a cohesive fundraising strategy

Responsibilities

• Assist with meeting planning and event arrangements, including facilities locations, food/refreshments, audio visual equipment setup and materials for distribution.
• Provide administrative support with contracting processes and donor communications.
• Maintain donor CRM records, track giving history, and prepare donor updates and acknowledgments.
• Support grant writing, reporting, and tracking deadlines for funders.
• Coordinate site tours, board meetings, and stewardship activities to deepen donor relationships.

Job description

***Applicants must be authorized to work in the U.S. and not require visa sponsorship*** ***Local candidates may receive preference***

Onsite position, located in Seattle, WA

Africatown Community Land Trust (ACLT) seeks an experienced Operations and Development Coordinator to provide administrative support for the operations, development and fundraising teams. This position currently will report to the CEO and will be responsible for gift processing, grant tracking, events and volunteer coordination, and special projects.

ABOUT US

Africatown Community Land Trust is working for community ownership of land in the Central District. This supports the cultural and economic thriving of people who are part of the African diaspora in the Greater Seattle area. The ACLT Board is comprised of real estate professionals, business executives, entrepreneurs, and long-time community members from the Central District.

MISSION

To acquire, develop, and steward land in Greater Seattle to empower & preserve the Black Community.

VISION

Vibrant and thriving Black communities through land ownership.

ABOUT THE ROLE

The Development Coordinator supports the day-to-day operations of the organization’s fundraising and stewardship activities. Responsibilities include managing the donor database, coordinating fundraising events, developing and distributing donor communications, nurturing donor relationships, and assisting with grant writing and reporting to secure financial support from individuals, foundations, and corporations. The Development Coordinator also integrates donor communications, campaign execution, and high-touch engagement into a cohesive strategy that deepens relationships, enhances the donor experience, and drives revenue growth.

Typical duties and responsibilities

General Administrative and Operations Support

• Assist with meeting planning and make event arrangements, including facilities locations, food/refreshments, audio visual equipment set up and materials for distribution, with high attention to detail
• Provide administrative assistance with contracting processes
• Share in knowledge dissemination, reporting, and communications
• Represent the organization externally, as necessary
• Developing administrative process workflow for file management and network works
• Complete special projects focused on organizational development of ACLT
• Assisting with new hire set up coordination and volunteer coordination as needed
• Organize and maintain accurate records, files and documents
• Assist with timely annual report and business license filings with the Secretary of State
• Assist in keeping records of bills, permits, licensing etc.
• Assist in project management as needed
• Support members of the Leadership team on projects as needed
• Attend and support ACLT community events
• Take meeting minutes
• Greet office visitors and serve as the primary office front desk receptionist and primary point of contact on the phone and in-person as necessary
• Assist with tracking performance management process that measures and evaluates staff progress against goals for the organizations
• Support the accounting team which provides the organization with access to financial information and enables strategic budgeting, as it relates to Admin & Ops
• Work with IT team to ensure the technology infrastructure supports the growth of programs and organization overall
• Other administrative duties and projects as assigned

Development Support

• Provide administrative support with grant writing and corporate sponsorship as needed.
• Provide administrative and organizational support to Chief Development Officer and other team leaders within the Development Department.
• Schedule and/or coordinate site tours, special events, and dinners for Board members and top supporters.
• Coordinate various department and committee meetings; prepare required materials, take minutes, and provide requested follow-up as appropriate.
• Maintain development events calendar, internal department site updates, and order department supplies.
• Check and sort department mail; monitor and distribute incoming gifts/memberships for batching and deposit.

Donor Management

• Maintaining accurate donor information in the CRM database
• Tracking donors giving history and identifying potential cultivation opportunities
• Sending personalized thank you letters and donor updates
• Managing donor stewardship activities

Fundraising

• Serve as the connective tissue between events, narrative, and fundraising goals
• Planning and coordinating fundraising events (galas, auctions, walks/runs)
• Managing event logistics, including venue selection, catering, and volunteer recruitment
• Creating marketing materials and promoting events
• Supporting organizational revenue strategy and planning

Grants Support & Coordination

• Research and track potential grant opportunities aligned with organizational priorities
• Support the preparation of grant applications
• Assist with preparing grant reports and documentation for funders under supervision
• Track grant deadlines, compliance requirements, and reporting schedules to support timely submissions
• Maintain organized grant files, records, and tracking tools

Prospecting and Outreach

• Identifying potential new donors and building relationships with them
• Conducting donor research to