Executive Assistant

Achdo; SeaTac (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

African Community Housing & Development (ACHD) is seeking a senior-level Executive Assistant to partner with organizational leadership, delivering high-level support, strategic communications, and event coordination in a mission-driven environment.

The role requires discretion, proactive planning, and the ability to manage multiple priorities, including executive travel and transportation, donor briefings, and board support.

Qualifications

• 6+ years supporting senior executives in fast-paced environments.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong written and verbal communication skills.
• High level of discretion and professional judgment.
• Experience working in multicultural and multilingual environments.
• Valid driver’s license, reliable transportation, and comfort with regular local driving.

Responsibilities

• Provide primary administrative and logistical support to senior leadership.
• Manage calendars, travel logistics, and prepare executives for meetings and events.
• Coordinate donor and board events, invitations, RSVPs, and follow-up communications.
• Maintain organized digital and physical filing systems; support operations and systems.
• Support finance with expense reporting and coordination with Fund Development.

Skills

Executive support

Organizational skills

Written and verbal communication

Discretion

Driving

Tools

Microsoft Office

GiveSmart

Monday.com

Job description

ACHD is seeking a senior-level Executive Assistant to serve as a trusted operational partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination.

The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity — including executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings.

The Executive Assistant role ensures events are strategically planned, well-executed, and aligned with ACHD’s fundraising and relationship-building goals.

Key Responsibilities

Executive & Leadership Support

Serve as primary administrative and logistical support to senior leadership.

Manage complex calendars, travel logistics, and shifting priorities. Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research. Draft and manage executive correspondence as appropriate. Act as a liaison between leadership, board members, donors, public officials, and community partners. Maintain confidentiality and always exercise sound judgment.

Transportation & Logistics

Regularly transport executives to meetings, events, and site visits. Anticipate and resolve logistical challenges in real time. Use travel and waiting time productively to support communications, scheduling, and administrative tasks.

Development, Events & Board Support

Support planning and execution of fundraising events, donor gatherings, and community events. Coordinate invitations, RSVPs, materials, and follow‑up communications. Assist with donor briefings, proposals, presentations, and impact reporting. Support board scheduling, materials preparation, note‑taking, and follow‑ups. Track organizational milestones, deadlines, and special projects.

Operations & Systems

Maintain organized digital and physical filing systems and manage platforms such as GiveSmart and Monday.com. Build templates, checklists, and workflows for executives, communications, and event operations. Proactively identify gaps, inefficiencies, and improvement opportunities.

Receive, sort, and distribute incoming mail; route correspondence to appropriate staff in a timely manner. Receive, open, and log incoming checks and cash, ensuring accurate documentation and prompt routing to finance. Prepare and submit expense reports on behalf of organizational leaders, ensuring timely and accurate documentation. Partner with the finance department to reconcile Fund Development giving records monthly.

Requirements

Required Qualifications

• 6+ years supporting senior executives or leadership teams in fast‑paced environments
• Exceptional organizational, prioritization, and problem‑solving skills
• Strong written and verbal communication skills
• High level of discretion and professional judgment
• Proficiency with Microsoft Office and digital collaboration tools
• Experience working in multicultural and multilingual environments
• Valid driver’s license, reliable transportation, and comfort with regular local driving
• Acceptable results of a Motor Vehicle Record report at the time of hiring and periodically thereafter, and maintenance of minimum acceptable insurance coverages are required for this position.

Preferred Qualifications

• Experience in nonprofit leadership, communications, development, or housing/real estate environments
• Familiarity with donor CRM systems and organizational databases
• Experience supporting public‑facing leaders and community‑based organizations

Benefits Package

African Community Housing & Development offers a comprehensive benefits package including medical, dental, life, and long‑term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan, 11 paid holidays, 10 sick days accrued monthly, and 15 vacation days accrued monthly.

African Community Housing and Development does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factor.