Operations and Compliance Counselor

North Carolina Agricultural and Technical State University

Greensboro (NC)

On-site

USD 38,000 - 47,000

Full time

3 days ago

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Benefits offered by this job

Accrued Vacation and Sick Leave for E

State Health Benefits

12 Paid Holidays

TSERS Retirement

Job summary

North Carolina A&T State University seeks an Operations and Compliance Counselor to provide counseling on federal, state, and institutional financial aid programs and to manage compliance with regulations. The role involves extensive student interactions, documentation review, and support for aid processing and reporting.

The position requires knowledge of Banner, MS Office, and a commitment to accurate, timely information for diverse student populations.

Qualifications

Knowledge of higher education financial aid services.
Ability to interpret federal, state and institutional guidelines.
Proficient in student information systems (e.g., Banner) and MS Office.

Responsibilities

Counsels students and parents on financial aid programs and financing options.
Manage a caseload of financial aid programs and related documentation.
Maintain accurate financial aid records in compliance with FERPA and other regulations.
Assist with policy development and budgeting for financial aid activities.

Skills

Customer service

Communication

Data management

Problem solving

Tools

Banner

Microsoft Office

Excel

Access

PowerPoint

Job description

Operations and Compliance Counselor

Position Overview

The Student Services Specialist serves on the team in the Student Financial Aid Office. Assists in awarding financial aid in accordance with federal, state, and institutional guidelines.

The mission of the Student Financial is to provide quality service in a professional and compassionate manner to students and other customers while assuring the University’s compliance with Federal, State, and Institutional regulations. This position reports to the Associate Director of Student Financial Aid.

Work Hours: 8:00 A.M. - 5:00 P.M. Mon-Fri

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Customer Service

Counsels with students and parents on institutional, state and federal student financial aid programs, as well as information on alternative sources and methods of financing educational costs.
Create a welcoming and positive relationship with visitors, students, and stakeholders and ensure the interactions are welcoming, efficient, and satisfying experience.
Evidence of strong counseling skills to assist students who have unique needs, exceptional circumstances, and/or need alternative sources of financial support. 4. Elevated level of ability to provide accurate, timely information regarding the status of students’ awards.
Ability to work with a diverse student population.
Actively participate in financial aid-related outreach events including open houses, orientation, high school outreach and recruitment, FAFSA (Free Application for Federal Student Aid) day, and classroom and professional development presentations.
Process financial aid applications include eligibility determination, verification, resolution of conflicting information, and authorization and posting of awards to student accounts.
Ability to establish and maintain effective communication and interpersonal relations throughout the college and the community.
Develop objectives and recommend improvements and changes to existing processes and practices to increase the accuracy of information and the office’s efficiency and responsiveness to promote the highest level of customer service and support to students.

Program Management

Maintain a cooperative working relationship with internal and external partners to obtain necessary documents, resolve problems, facilitate solutions, enhance customer service, and ensure quality services for students receiving aid.
Maintain primary responsibility for management of a specific program and caseload of students on financial aid. These specific programs can include one or more of the following: Federal Work Study program, student loan processing, satisfactory academic progress, state grants, ISIR load processing, scholarship management, and return of title IV funds.
Provide information for necessary federal, state, and institutional reports and maintain accurate student financial aid records, as subject to audit by appropriate internal and external agencies.
Assists with development and implementation of policies and procedures.
Ability to serve internal and external stakeholders with an increased level of customer service skills, to include, understanding the value of and initiating appropriate responses to inquiries whether in the office, online, or via telephone.
Assists with budget and coordinates activities and reconciliation of various financial aid programs.
Performs other administrative support functions that strengthen the effectiveness of the Student Financial Aid Program.
Attends informational awareness sessions to stay abreast of changing Financial Aid regulations.
Addresses and resolves routine service matters, referring to higher authority for issues outside standard operating procedures.
Participates proactively in promoting student learning and leadership involvement initiatives in meeting program goals and services.
Maintain accurate student financial aid records in strict accordance with current federal, state, and college regulations governing financial aid.

Information/Records Administration

Knowledge of higher education financial aid services and programs.
Ability to perform with a high-level of proficiency in a college student information system (e.g. Banner), Windows, and Microsoft Office (Word, Excel, Access, and PowerPoint).
Thorough knowledge of administering rules and regulations governing state and federal aid.
Obtain and evaluate confidential information from students and parents to advise on eligibility for aid, the application process, and college financing options.
Awards financial aid in accordance with Federal, State, and institutional guidelines.
Reviews special circumstances and independent appeals.
Review and suggest updates to the financial aid information found on the NCAT website to ensure current cost of attendance, compliance with federal regulations, accuracy of processes, and the integrity of consumer information.
Applies multiple regulations to complete assignments (i.e. compliance with the Privacy Act).
Recommends approaches to solving routine problems relating to programmatic requirements or standards.
Use different software systems to utilize, reconcile, and manipulate data.
Ensure proper security for North Carolina A&T State University’s student educational records in accordance with the Family Educational Rights and Privacy Act (FERPA), state law, community college system regulations, and college policies and procedures.

Managing Work Processes

Monitor student eligibility by applying standards of progress requirements in accordance with federal and state regulations. Educate student applicants and borrowers of their financial and academic obligations when receiving federal financial aid.
Reviews Satisfactory Academic Progress.
Audits files, develops and disseminates financial aid information to a diverse public.
Utilizes information technology in completing daily tasks.
Collects and inputs data and performs research and analysis for supervisory review.
Adhere to all the university’s policies, guidelines and statutory requirements and recommend to senior management adoption and/or changes to policies, practices, procedures, and guidelines.
Support/participate in the unit and college’s planning process.
Adheres to university, state, and federal confidentiality regulations.
Assists with program improvements and documentation.
A elevated level of ability to organize work tasks and provide attention to detail.
Ability to review accomplishments of the processing unit to ensure that performance and service meet the division standards.
Participate in unit meetings and serve on committees as needed.
Participate in and maintain current knowledge via on-going professional development for financial aid functions in Banner, federal regulations, trends in student aid programs, state laws and procedures, college procedures, and other technical support concerns.
Additional duties shall include other appropriate activities as assigned by management.

Position Information

Working Title: Operations and Compliance Counselor
Competency Level: Contributing
Recruitment Range: $38,000 -$47,000
FLSA: Non-Exempt
Appointment Type: Permanent - Full-time
FTE: 40 hours/week, 12 months
Position Number: 000465
Organizational Division: Financial Aid Office
Organizational Location: Assoc VP for Enrollment Mgmt
Organizational Unit: Financial Aid Office

Employee Benefits

Accrued Vacation and Sick Leave for Eligible Employees
Community Service Leave
Aetna – State Health Benefits of North Carolina
NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
12 Paid Holidays
Teachers and State Employees Retirement System (TSERS)
Optional Supplemental Plans - 401k, 403b, 457b and 457
Employee Assistance Program (EAP)
Campus Recreation Center Discount
University Bookstore Discount
and more

North Carolina A&T State University participates in E-Verify.

No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Applicant Documents

Required Documents