Operations Specialist

Valliant Consulting Group; Albuquerque (NM); Hybrid; USD 39,000 - 62,000; Full time

Benefits offered by this job

Benefit stipend

Simple IRA Retirement Contribution

Two weeks paid time off

Job summary

Valliant Consulting Group in Albuquerque, NM seeks an organized operations specialist to support invoicing, bookkeeping, payroll processing, website maintenance and data reporting. The role balances hands-on administrative tasks with a focus on accuracy and timely delivery.

You will work in a mostly remote/hybrid setup, with about half your time in the Albuquerque office, and you will contribute to keeping our small team efficient and responsive to client needs.

Qualifications

• High school degree or GED required with 5 years of related experience in operations, bookkeeping or admin support.
• Experience in a small business setting preferred.
• Proven ability to manage administrative details with high accuracy.

Responsibilities

• Invoicing and bookkeeping to support daily operations.
• Payroll processing and vendor payments.
• Website maintenance and data reporting.
• Travel arrangements and administrative support for the team.
• Analyze data and reports; respond to a broad range of admin requests.

Skills

Team mindset

Attention to detail

Customer service

Open communication

Prioritization

Education

High school degree or GED

Tools

Sage 50

Microsoft Excel

Microsoft Access

Job description

Who We Are

About the Company

Valliant Consulting Group is a human resources consulting firm headquartered in Albuquerque, New Mexico. We are a team of experienced HR consultants who impact communities by empowering our clients with actionable recommendations and sustainable HR solutions. Our clients include tribal governments and enterprises, municipalities, health care centers, non-profits and other community-oriented organizations.

About the Team

We are a small, cohesive team of professionals who value flexibility and autonomy, teamwork, and a relentless pursuit of excellence. We are deeply committed to providing the best solutions to our clients. As a small, high performing team, we are very thoughtful when it comes to recruiting new staff because we know the importance of delivering the best to our clients, as well as the impact each team member has on our company's success. With that in mind, we are seeking someone who not only has the skills to do the job, but the ability to contribute to our high standards of excellence.

Why Work Here

As a small organization, Valliant offers outstanding flexibility. We work in a mostly remote and/or hybrid environment. Team members can set their schedules, and we are highly adaptive to individual priorities and needs. We offer significant autonomy as well, with a focus on outcomes and quality rather than a hard-nosed focus on how things have always been done.

What's more, we have a bright future ahead, which means opportunities to try new things, learn and adapt.

While we don't have the infrastructure of a large employer, we care deeply about supporting our employees. We offer competitive pay, as well as a benefit stipend, Simple IRA Retirement Contribution, and two weeks paid time off.

What We Need

We see this position as the engine that keeps our organization running smoothly and effectively. As such, we're seeking an individual with a strong team mindset to help us meet our internal, operational needs so our consultants can deliver exceptional services to clients. This includes invoicing, bookkeeping, payroll processing, website maintenance, arranging travel, compiling and analyzing data and reports, and responding to a broad range of administrative demands. A successful individual will illustrate exceptional attention to detail, dedication to excellence and commitment to serving the team and our client base.

This is an overtime eligible position paid $25-$30 per hour, with an estimated workload of 30-40 hours per week. This position will require working about half-time in our Albuquerque office; the remaining time can be worked remotely.

What Success Looks Like

Minimum Requirements to Perform the Job

High school degree or GED and five (5) years of job-related experience in operations, bookkeeping, and/or administrative support. Experience in a small business setting is ideal.

Qualities of a Successful Incumbent

• Ability to perform work independently, prioritize workloads and meet deadlines in a primarily remote environment.
• Strong team orientation with a demonstrated ability to identify opportunities to support team members in accomplishing tasks.
• Open and collaborative communication style.
• Demonstrated skill in managing administrative details with a high degree of quality.
• Ability to review reports and datasets for accuracy, consistency and grammatical correctness with a strong eye for detail.
• Illustrated customer service experience and the ability to represent the organization with the utmost professionalism.
• Experience adapting to shifting priorities, timelines and deadlines.
• Commitment to delivering the highest level of quality service to our clients and to contributing to a cohesive, collaborative team.
• Demonstrated knowledge in bookkeeping, invoicing, payroll processing, and other operational and administrative support functions.
• Ability to navigate and utilize databases, accounting systems (i.e., Sage 50) and Microsoft Excel and Microsoft Access to enter, process, and verify data.