Operations Analyst - NAVY

CACI; Washington; On-site; USD 79,000 - 165,000; Full time

Job summary

CACI is seeking an Operations Analyst to support Navy front office operations, including managing the Admiral and Executive Director’s calendar and coordinating executive events. The role requires extensive experience with Navy procedures, DoD protocols, and high-level communication across government and industry partners.

Ideal candidates will hold an active Secret clearance, have Navy executive support experience, and be proficient in MS Office and DTS for travel and correspondence management.

Qualifications

• Bachelor’s degree in related field and 8-10+ years of related or applicable professional experience supporting Flag Officers/Senior Executives.
• Active Secret Security Clearance.
• Proactive calendar management experience for senior leadership.
• Prior Navy Executive Officers support/Navy Staff experience.

Responsibilities

• Manage the Admiral and Executive Director’s daily operations, priorities, and executive calendar.
• Coordinate meetings, conferences, and executive-level events.
• Prepare executive correspondence, briefing materials, talking points, and decision packages.
• Coordinate domestic and international travel, including itineraries and travel claims.
• Serve as the primary liaison between the Admiral’s office and senior leaders, agencies, and partners.
• Maintain discretion while handling sensitive information.
• Review documents for Navy standards and compliance.
• Record meeting minutes and create Executive Summary Memorandums as needed.

Skills

Executive calendar management

Communication skills

MS Office proficiency

Discretion and confidentiality

Education

Bachelor’s degree in related field

8-10+ years in supporting Flag Officers/Senior Executives

Tools

DTS

Job description

Job Title: Operations Analyst - NAVYJob Category: Project and Program ManagementTime Type: Full timeMinimum Clearance Required to Start: SecretEmployee Type: RegularPercentage of Travel Required: Up to 10%Type of Travel: Local

Responsibilities

• Manage the Admiral and (Executive Director’s) daily operations, priorities, and executive calendar.
• Maintains a high standard of dependability by arriving on time, prepared, and ready to support executive operations.
• Extensive experience in managing complex executive calendars, prioritizing appointments, and resolving calendar conflicts for senior leadership.
• Coordinate meetings, conferences, and executive-level events.
• Proficient with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneNote, Teams) and SharePoin t.
• Prepar ing executive correspondence, briefing materials, talking points, and decision packages.
• Review documents for accuracy, formatting, and compliance with Navy correspondence standards.
• Coordinate domestic and international travel, including itineraries, country clearances, passports, visas (when required), travel claims.
• Serve as the primary liaison between the Admiral’s office, senior military leaders, SES personnel, government agencies, and industry partners.
• Maintain sdiscretion while handling sensitive or classified information.
• Extensive knowledge of Department of the Navy (D o n ) and Department of War (DoW) administrative procedures.
• Expertise in Navy correspondence manuals and executive protocols.
• Strong understanding of military customs, courtesies, and flag officer protocol.
• Exceptional written and verbal communication skills.
• Advanced organizational and time-management abilities.
• Ability to prioritize multiple high-visibility tasks under tight deadlines.
• Strong attention to detail and sound decision-making skills.
• Experience working within Navy, DoW, or other federal organizations.
• Ability to work independently with minimal supervision while exercising discretion and professionalism.
• Adapt quickly to changing priorities in a fast-paced executive work environment.

Executive Presence and Judgement ****

Demonstrated ability to anticipate the needs of senior executive leadership, proactively resolve issues, exercise sound judgement, maintain strict confidentiality, and represent the Front Office with the highest level of professionalism, discretion, and tact.

Carrier Front Office Support

The Operations Analyst plays a vital role in supporting the Carrier Front Office, specifically assisting the 2 Star Admiral and serving as a backup to the Executive Director. Key responsibilities include experience in coordinating executive schedules, resolving calendar conflicts, and optimizing time management for executive leadership. Through these tasks, the Operations Analyst ensures effective communication, timely information dissemination, and comprehensive support for leadership within the carrier program. Professionalism is essential.

Prepare, revise, and route official correspondence, coordinate travel details for Admiral in the Defense Travel System (DTS), manage meetings, coordinate and reserve conference rooms, record meeting minutes, create Executive Summary Memorandums for PEO correspondence as necessary.

Order office supplies, prepare visit requests, track yearly Fitreps for all assigned military personnel, and ensure awards and plaques are completed for individuals leaving the command.

Qualifications:

Required:

• Bachelor's degree in related field and 8-10+ years of related or applicable professional experience supporting Flag Officers/Senior Executives
• Extensive and heavy, proactive calendar management experience.
• Military background/retired
• Active Secret Security Clearance.
• Ability to adapt and be flexible to daily office needs.
• Prior Navy Executive Officers support/Navy Staff experience.
• Excellent communication skills (verbal & written).
• High proficiency in MS Suite (Word, Excel, PowerPoint, Teams, OneNote, etc.)
• Ability to interface efficiently with team members and technical leads.

Desired:

• Former Navy Flag Aide/Writer
• Competency in US Navy correspondence and protocol
• Knowledgeable in DTS
• Prior NAVSEA or PEO Carriers experience
• Former Navy Yeoman CPO/PO1 or Admin rating
• Military/Senior Executive experience a must.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$78,700 - $165,200

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.