OPERATIONS ANALYST I - 37010132

Florida; West Palm Beach (FL); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Annual and Sick Leave

Paid holidays

Healthcare benefits

Job summary

The Florida Department of Environmental Protection (DEP) in West Palm Beach seeks an Operations Analyst I to join the Business Planning Team. You will conduct organizational studies, evaluate office procedures, and develop processes to help the Southeast District operate more efficiently.

Responsibilities include handling permits-related tasks, deposits, mail routing, records management, and supporting district staff.

Qualifications

• Knowledge of administrative principles and practices, office procedures.
• Knowledge of data collection methods and data handling.
• Knowledge of techniques for effective verbal and written communication.
• Knowledge of operation of personal computer and office software.
• Knowledge of DEP rules, regulations, policies, and procedures.
• Skill in report writing and preparing administrative reports.
• Skill in communicating using the Department’s computer equipment.
• Ability to collect and analyze data.
• Ability to apply problem-solving techniques.
• Ability to work independently and organize work assignments.
• Ability to establish and maintain effective working relationships.

Responsibilities

• Assist on organizational studies and evaluations to improve office efficiency.
• Process permits, acknowledgments, and related documents after signature by District Director.
• Handle deposits and maintain records for all district monies and checks.
• Manage district mail, packages, and filing systems; route and file documents electronically.
• Support Records Management and convert documents to electronic format as required.

Skills

Administrative principles

Data collection

Verbal communication

Written communication

PC operation

Regulatory understanding

Data analysis

Problem solving

Independent work

Time management

Team collaboration

Education

Associate’s degree preferred

Valid Driver License

Tools

DEP records system

Document management

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884686

Working Title: OPERATIONS ANALYST I - 37010132

This position is located in West Palm Beach, FL

Position Overview and Responsibilities:

The primary responsibilities of this position are to serve on the Business Planning Team. Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Southeast District Office to operate more efficiently and effectively.

Performs associated administrative and consultative duties for all District programs, including processing permit applications; position is also responsible for also acknowledging permits, consent orders, and related documents after signature by Director of District Management. In addition, assists in the preparation of issuance and/or denial of permits; correspondence, reports, memoranda, complex engineering or chemical reports and other subjects that may be engineering, biological/chemical, legal or technical in nature. Assists and backs up other Business Planning team members on an as-needed basis.

Serves as backup for verifying, entering, and facilitating the processing of checks and accompanying paperwork for all monies (application fees, penalties, etc.) received by the Southeast District office, maintains accountability for all checks, following up to ensure that processors return paperwork in a timely fashion, and maintains all necessary records to ensure that improper checks are returned and the appropriate fees (as determined by the processor) are entered into the system in an expeditious manner. Prepares and performs deposit activities as outlined in related operating procedures.

Performing functions for district phone and guest reception. Works with Business Planning Team members to ensure calls are received and routed appropriately and ensure staffing coverage for same. Ensure guests are greeted and assisted accordingly. Receiving and opening incoming paper mail, stamps documents with date stamp and then scans and distributes it to the various sections, addresses, etc. Receives and ships all packages via common carriers, receiving electronic mail, routing as appropriate and filing in the proper electronic filing system, scans incoming paper mail, and properly routing both electronic and paper copies and filing as appropriate, if assigned to do so. Process all outgoing mail within district timeframes, as needed.

Serves as backup for assisting with the District’s Records Management processes. Assists coding and preparing department regulatory and administrative documents based on priority for the Electronic Document Management System. Convert DEP paper documents to electronic format by scanning, indexing, and inserting documents into the file server and/or the Electronic Document Management System software using the document taxonomy maintained by the Department. Conduct Quality Assurance of DEP documents by completing a page-by-page comparison of paper document to electronic copy. Acts as Records Custodian for the district oversees daily the proper disposal of paper records in accordance with Florida Statute and DEP regulations.

Reviews documents, reports, etc., submitted to the district to ensure compliance with applicable statutory and regulatory requirements. Analyzes and enters data contained therein into appropriate database(s) and notifies Subject Matter Expert(s) of any notable deviations. Assists and backs up other Business Planning team members on an as-needed basis. Maintains current information of division policies and programs and processes routine matters within established policies. Performs statistical, reporting, and other major office functions as requested.

Assists team on special projects, as assigned. Special projects may be related to general team projects, specific time-oriented tasks, or general duties as they relate to the Business Planning and overall district needs. Attend workshops and seminars when requested.

Responsible for proper use and care of state-owned property and equipment assigned to this position.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices, office procedures,
• Knowledge of methods of data collection and principles,
• Knowledge of techniques for effective verbal and written communication,
• Knowledge of operation of personal computer,
• Knowledge and understanding of how to apply DEP rules, regulations, policies, and procedures,
• Skilled in report writing, preparing correspondence and administrative reports,
• Skilled in communicating effectively and in writing using the Department’s computer equipment,
• Ability to collect and analyze data,
• Ability to utilize problem-solving techniques,
• Ability to work independently,
• Ability to plan, organize and coordinate work assignments,
• Ability to establish and maintain effective working relationships with others,

Minimum Qualifications:

• Valid Driver License

Preferred Qualifications

• An associate’s degree in Business Administration, Natural Sciences or a related field; or any combination of post-secondary or verifiable related experience, as described above for a total of two years is preferred.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$ 40,102.00

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is located in West Palm Beach Florida. West Palm Beach isPalm Beach County's capital city and its cultural center. Its active downtown stretches from a scenic pier on the Lake Worth Lagoon to a waterfront Great Lawn, which hosts a weekly green market, outdoor concerts and this season a 35-foot-tall holiday sandcastle. Dozens of local beaches provide easy access to both the Atlantic Ocean and the Intracoastal Waterway. Several State Parks as well as National Parks are in the immediate area as well.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

WEST PALM BEACH, FL, US, 33406

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.