Operations Analyst - Contract Billing & Project Analytics

Impact Property Solutions; Milwaukie, Northern (OR, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Impact Property Solutions, a leader in flooring installations for multifamily properties, seeks an experienced Operations Analyst to support contract projects from setup through final payment.

You will review contract requirements, establish billing templates, prepare invoices, monitor payments, and coordinate with Project Management, Sales, Accounts Receivable, Credit, and other teams to ensure compliant, accurate billing and efficient project administration.

Qualifications

• Bachelor's degree in business, accounting, finance, construction management, or related field or equivalent experience.
• Minimum of two years of contract billing, contract administration, project accounting, accounts receivable, or related experience.
• Proficiency with Microsoft Office and ability to learn ERP, project-management, billing, and customer-portal systems.
• Strong analytical and problem-solving skills; ability to work independently and with cross-functional teams.

Responsibilities

• Review contract terms and requirements; coordinate with internal and external stakeholders to set up accounts and billing templates.
• Prepare and submit payment applications, progress billings, invoices, and supporting docs in line with contract requirements.
• Monitor billing deadlines, payments, retainage, change orders, and receivables; escalate risks to management.
• Maintain contract, billing, project, and operational records per company procedures.

Skills

Contract billing

Contract administration

Project accounting

Accounts receivable

Education

Bachelor's degree in business, accounting, finance, construction management, or related field

Tools

Microsoft Excel

ERP systems

Job description

Impact Property Solutions, a leader in flooring installations for multifamily properties, seeks an experienced Operations Analyst to support contract projects from setup through final payment.

You will review contract requirements, establish billing templates, prepare invoices, monitor payments, and coordinate with Project Management, Sales, Accounts Receivable, Credit, and other teams to ensure compliant, accurate billing and efficient project administration.