Operations Analyst

Vaco; New York (NY); Hybrid; USD 80,000 - 85,000; Full time

Job summary

Vaco is seeking an Operations Analyst in New York (Hybrid: 3 days onsite) to support quarters reporting, valuations, and broker reconciliations for a PE portfolio.

The role offers exposure to GAAP financial statements, capital calls, and external GP communications, ideal for early-career professionals aiming to build a foundation in investment operations.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related business discipline.
• 0–2 years experience within Private Equity, Investment Operations, Asset Management, or Financial Services.
• Fundamental understanding of financial statements and quarterly reporting.
• Strong verbal and written communication for external correspondence with General Partners and brokers.
• Rigorous reconciliation discipline and analytical mindset.

Responsibilities

• Quarterly Reporting: analyze quarterly financial statements and capital account statements to capture updated investment valuations.
• Capital Account Quality Control: review quarterly capital account tracking and valuation entries (collaborating with operational interns for inputs).
• Statement of Investments (SOI): review and maintain SOI schedules, tracking historical cost basis and current fair values.
• Monthly Stock Reconciliations: retrieve monthly broker statements and perform stock reconciliations across portfolio positions.
• Capital Call Verification: contact General Partner groups to verify and validate capital calls prior to funding execution.
• General Ledger & Variance Review: perform recurring reconciliations and investigate discrepancies across datasets.
• GP Liaison: maintain professional communication with external GP teams to resolve account discrepancies.

Skills

Finance knowledge

Accounting basics

Analytical thinking

Communication

Reconciliation

Education

Bachelor’s degree in Finance or Accounting

Tools

Excel

Accounting software

Job description

Operations Analyst (Private Equity / Investment Operations)

Salary: $80,000- 85,000 + bonus

Location

Hybrid; 3 days onsite NYC

About the Firm

We are partnering with a premier, well-established private equity investment manager with over three decades of institutional experience specializing in global private equity fund-of-funds, co-investments, and secondary markets. Managing billions in assets on behalf of public and private pension funds, endowments, foundations, and high-net-worth clients, the firm combines deep market access with rigorous operational and analytical discipline.

About the Role

We are seeking a detail-oriented Operations Analyst to join an expanding investment operations team. This role is responsible for supporting quarterly financial reporting, valuation entries, broker reconciliations, and capital call verifications across a diverse portfolio of Private Equity investments.

This position offers direct exposure to underlying PE asset performance, financial statement analysis, and external communications with General Partners (GPs). It is an ideal launchpad for an early-career professional with 1–2 years of experience in financial services or private equity looking to build a strong foundation in investment operations.

Key Responsibilities

PE Investment Operations & Valuations

• Quarterly Reporting: Receive and analyze quarterly financial statements and capital account statements across all private equity holdings to capture updated investment valuations.
• Capital Account Quality Control: Review quarterly capital account tracking and valuation entries (collaborating with operational interns for primary tracking inputs).
• Statement of Investments (SOI): Review and maintain Statement of Investments schedules, tracking both historical cost basis and current fair values.

Reconciliations & Banking Controls

• Monthly Stock Reconciliations: Retrieve monthly broker statements and perform detailed stock reconciliations across portfolio positions.
• Capital Call Verification: Contact General Partner (GP) groups directly to verify and validate capital calls prior to funding execution.
• General Ledger & Variance Review: Perform recurring operational reconciliations and investigate financial discrepancies across datasets.

External GP Communication & Process Management

• GP Liaison: Maintain clear, professional communication with external GP teams to resolve account discrepancies, clarify reporting questions, and confirm transaction details.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, or a related business discipline.
• Experience: 0–2 years of progressive experience within Private Equity, Investment Operations, Asset Management, or Financial Services
• Fundamental understanding of financial statements (Balance Sheet, Income Statement, Statement of Cash Flows) and quarterly financial reporting.
• Strong verbal and written communication skills required for active external correspondence with General Partners and brokerage contacts.
• Rigorous reconciliation discipline, analytical mindset, and organizational skills for working with financial schedules and numbers.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.