Head of Operations

Alexander Chapman; New York (NY); On-site; USD 150,000 - 200,000; Full time

Job summary

A well-established asset management firm is seeking a Head of Fund Operations to oversee fund operations and ensure seamless execution of capital calls and cash management. The role requires extensive experience in private equity fund operations and a deep understanding of fund structures. The successful candidate will partner closely with senior management and serve as the operational contact for key stakeholders. This position offers the opportunity to lead strategic initiatives in a confidential environment.

Qualifications

• Extensive experience in private equity fund operations within an asset manager or private equity firm.
• Deep hands-on expertise with capital calls, distributions, and cash flow management.
• Strong understanding of private equity fund structures and operational workflows.

Responsibilities

• Own and manage the end-to-end capital call and distribution process.
• Oversee fund-level cash flow forecasting and liquidity management.
• Coordinate private equity funding mechanics and manage relationships with stakeholders.

Skills

Private equity fund operations

Capital calls and distributions

Cash flow management

Operational controls

Team management

Job description

A well-established and growing asset management firm is seeking a Head of Fund Operations to oversee and lead the operational infrastructure supporting its private equity platform. This is a highly confidential mandate and a critical leadership role within the organization.

The successful candidate will act as a key partner to senior management, investment professionals, and external service providers, ensuring seamless execution across fund operations, capital activity, and cash management.

Key Responsibilities:

• Own and manage the end-to-end capital call and distribution process across private equity funds
• Oversee fund-level cash flow forecasting and liquidity management, ensuring optimal capital deployment and coverage
• Coordinate and track private equity funding mechanics, including investor contributions, capital movements, and allocations
• Serve as the primary operational contact for LPs, administrators, custodians, auditors, and banking partners
• Ensure accuracy, timeliness, and control across NAV inputs, funding schedules, and investor reporting
• Develop, enhance, and maintain robust operational controls, processes, and documentation
• Partner closely with Finance, Legal, Compliance, and Investment teams to support fund launches, closings, and ongoing operations
• Provide senior-level oversight on operational risk, escalation, and resolution of complex issues
• Support strategic initiatives as the platform scales, including process automation and operational efficiency improvements

Requirements:

• Extensive experience in private equity fund operations within an asset manager, private equity firm, or fund administrator
• Deep hands-on expertise with capital calls, distributions, and cash flow management
• Strong understanding of private equity fund structures, LP agreements, and operational workflows
• Proven ability to operate at a senior / leadership level, interfacing confidently with internal stakeholders and external partners
• Highly detail-oriented, discreet, and comfortable operating in a confidential environment
• Experience managing or mentoring teams is preferred but not required