Operations Administrator: Scheduling, Systems & Site Support

NTI; Rockville (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with employer match

Life Insurance

Disability Insurance

Paid time off

Holidays

Job summary

NTI in Rockville, MD seeks an Operations Administrator to provide essential administrative support to the Operations department. You will help update and maintain core systems, schedule work, and assign field personnel, while ensuring remote support for field staff and managing task workflows.

The role involves creating tasks, organizing resources, and preparing project-related correspondence. Strong organizational and communication skills are key to success in this fast-paced environment.

Qualifications

• Associate degree or 1 year of administrative experience.
• Strong organizational skills and the ability to manage multiple tasks, deadlines, and priorities efficiently.
• Excellent written and verbal communication skills for effective interaction with team members, contractors, and clients.
• Keen attention to detail to maintain accurate records, documents, and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and document management systems; experience with database software is a plus.
• Ability to identify issues, troubleshoot, and find solutions promptly.
• Capacity to work effectively in a team-oriented environment, collaborating with diverse professionals.
• Ability to adapt to changing project requirements and handle unexpected challenges with composure.
• Strong time management skills to prioritize tasks and meet deadlines consistently.

Responsibilities

• Track manpower requests and review for accuracy.
• Ensure sufficient manpower and materials for each site.
• Follow up with Project Management teams and sub-departments within Operations on material & labor.
• Organize and maintain core systems (Dtools, Connecteam, WIP, PlanGrid, etc.).
• Create and manage filing systems for easy access.
• Prepare and distribute project-related correspondence.
• Maintain Foremen, Superintendent and Field Engineer assignment to specific projects and project management teams.
• Assist with Time Sheets, assignments, scheduling evaluations and/or Training as well as other weekly processes as necessary.
• Prepare departmental reports from Dtools, Foundation & our Scheduling Software/Connecteam.
• Provide general administrative assistance to Operations Sub-departments.

Skills

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Microsoft Office proficiency

Team collaboration

Time management

Problem solving

Education

Associate degree or 1 year administrative experience

Tools

Dtools

Connecteam

WIP

PlanGrid

Job description

NTI in Rockville, MD seeks an Operations Administrator to provide essential administrative support to the Operations department. You will help update and maintain core systems, schedule work, and assign field personnel, while ensuring remote support for field staff and managing task workflows.

The role involves creating tasks, organizing resources, and preparing project-related correspondence. Strong organizational and communication skills are key to success in this fast-paced environment.