Operations Administrator – Process Improvement & Reporting

Ashland Specialty Ingredients, GP; Hopewell (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ashland Specialty Ingredients, GP is seeking an Operations Administrator at our Hopewell, VA site. This visible role supports the Operations Leader and drives cross‑functional administrative workflows, reporting, and compliance across manufacturing lines.

You will maintain daily reports, input SAP data, coordinate meetings, and help manage training, purchasing, and inventory activities. The ideal candidate has manufacturing experience, strong organizational skills, and a proactive, collaborative

Qualifications

• High school degree or equivalent required.
• 5+ years in a manufacturing setting.
• Ability to move around the plant and lift 25 lbs.
• Demonstrated responsible and ethical behavior.

Responsibilities

• Administrative Workflow Leader Improve workflows, create/standardize reporting, improve efficiency, coordinate initiatives
• Production Reporting Coordinator Maintain/improve daily reports, SAP input, track metrics, own databases and dashboards
• Operations Communication Coordinator Operations meetings/schedules, maintain agendas and actions, facilitate comms between ops, maintenance, engineering, and supply chain, distribute reports
• Documentation and Compliance Administrator Maintain procedures, logs, records, and controlled documents. Support audits and compliance reviews. Assist with MOC docs and record retention.
• Outage Support Assist with outage planning documentation and schedules, distribute needed comms/schedules as req'd.
• Unit Specific Training/Onboarding Support Support onboarding of new personnel, tracking of training matrices and documents, qualifications/certifications
• Purchasing and Inventory Support Input purchasing reqs and invoices, track supply inventories, support budget and spending tracking
• Operation General Support Support projects, audits, and improvement initiatives. Demonstrate and provide administrative leadership for department activities

Skills

Manufacturing experience

Strong communication

Organized

Self-motivated

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

Ashland Specialty Ingredients, GP is seeking an Operations Administrator at our Hopewell, VA site. This visible role supports the Operations Leader and drives cross‑functional administrative workflows, reporting, and compliance across manufacturing lines.

You will maintain daily reports, input SAP data, coordinate meetings, and help manage training, purchasing, and inventory activities. The ideal candidate has manufacturing experience, strong organizational skills, and a proactive, collaborative