Operations & Administrative Support Specialist

McCarthy & Holthus, LLP; San Diego (CA); On-site; USD 39,000 - 42,000; Full time

Benefits offered by this job

Wellness program

Paid time off (PTO)

Remote work option

Flexible schedules

Medical, dental, vision insurance

401(k) with company match

Job summary

McCarthy & Holthus, LLP is seeking an Administrative Operations Specialist in San Diego, CA. This full-time role supports front desk operations, inbound calls, email/fax management, and document preparation, with opportunities to assist in data searches and redaction tasks.

The position requires strong communication, multi-tasking, and meticulous attention to detail, with a schedule Monday–Friday, 8:00 AM–5:00 PM, and a salary range of $18.50–$20.00 per hour.

Qualifications

• Previous experience in a fast-paced office environment.
• Previous inbound call center experience desired.
• High school diploma or equivalent.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• Able to type by touch.

Responsibilities

• Answer and direct calls to appropriate staff.
• Distribute voicemail, email and faxes.
• Print and assemble documents for mailing.
• Perform searches for critical data using Westlaw, as needed.
• Redact confidential information on digitized documents using Adobe, as needed.
• Update spreadsheets with information from physical documents, as needed.
• May perform other duties to support department goals.
• May occasionally work extended hours based on operational needs.

Skills

Communication

Multitasking

Attention to detail

Organization

Learning agility

Work ethic

Dependability

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Job description

McCarthy & Holthus, LLP is seeking an Administrative Operations Specialist in San Diego, CA. This full-time role supports front desk operations, inbound calls, email/fax management, and document preparation, with opportunities to assist in data searches and redaction tasks.

The position requires strong communication, multi-tasking, and meticulous attention to detail, with a schedule Monday–Friday, 8:00 AM–5:00 PM, and a salary range of $18.50–$20.00 per hour.