Office Operations & Facilities Lead

McCarthy Building Companies, Inc.; St. Louis (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking an Office Manager to ensure the smooth daily operation of the office and to support a productive, welcoming environment for employees and visitors.

You will manage office systems, facilities, supplies, vendors, and administrative support functions, serving as the go-to person for office logistics and coordination, while supervising front desk staff and coordinating with IT and building management.

Qualifications

• 7+ years in office coordination, facilities, or administrative operations in fast-paced environments.
• Strong organizational, multitasking, and communication skills.
• Advanced proficiency in calendar and email management tools (Microsoft Office, Outlook, Google Workspace).
• Strong general financial acumen.
• Comfortable managing direct reports, vendors, contracts, and budgets.
• Excellent written and verbal communication skills.
• Strong attention to detail, discretion, and ability to anticipate needs.
• Ability to assist a variety of stakeholders with competing priorities and meet deadlines.
• Maintain strict confidentiality regarding personnel matters and financial data.

Responsibilities

• Oversee daily office operations, including supplies, equipment, shared spaces, facilities management, and safety standards.
• Serve as primary liaison for building management and external vendors; manage service agreements and renewals.
• Manage the office G&A budget; purchase supplies, snacks, and technology; reconcile and pay invoices.
• Coordinate onboarding/offboarding, workspace setup, system access, seating, and E-Verify processing.
• Partner with leadership to coordinate communications, events, and culture initiatives.
• Inform corporate executives of office milestones and visits.
• Supervise, coach, and develop direct reports.
• Manage seating, parking, visitor management, renovations, and reconfigurations.
• Liaise with IT for hardware, software, and equipment support.
• Develop and maintain office procedures and records management; ensure confidentiality.
• Implement process improvements to enhance efficiency and employee experience.
• Lead or participate in special projects as assigned.

Skills

Organizational skills

Multitasking

Communication

Financial acumen

People management

Attention to detail

Discretion

Stakeholder coordination

Tools

Microsoft Office

Outlook

Google Workspace

Job description

McCarthy Building Companies, Inc. is seeking an Office Manager to ensure the smooth daily operation of the office and to support a productive, welcoming environment for employees and visitors.

You will manage office systems, facilities, supplies, vendors, and administrative support functions, serving as the go-to person for office logistics and coordination, while supervising front desk staff and coordinating with IT and building management.