Administrative Assistant

McCarthy & Holthus LLP; Plano (TX); On-site; USD 24,796 - 28,929; Full time

Benefits offered by this job

Performance-based bonuses

Competitive compensation

Generous benefits package

Paid time off

Job summary

A law firm in Plano, TX is seeking a detail-oriented Administrative Assistant. The role involves communication with clients, managing correspondence, document processing, and general office administration. Candidates should possess at least 1 year of experience in office settings, strong organizational and communication skills. This is a full-time, in-office position with competitive hourly pay ranging from $18 to $21, depending on qualifications and experience.

Qualifications

• 1+ year's experience in office administration and/or document recording.
• Knowledge of various office equipment (i.e. fax machine, printer, PC, etc.).
• Ability to rapidly adapt to change.

Responsibilities

• Respond to and/or initiate communication with clients.
• Monitor and distribute incoming correspondence.
• Processing incoming and outgoing mail.
• Office administration tasks as needed.
• Imaging and distribution of documents.

Skills

Office administration

Document recording

Adaptability

Organizational skills

Communication skills

Job description

At McCarthy & Holthus, LLP, and our affiliate companies, we have years of expertise in representing financial institutions across a wide range of banking law matters, and we’re looking for passionate, driven candidates to join our dynamic team! With offices in Arizona, Arkansas, California, Colorado, Nebraska, Nevada, New Mexico, Oregon, Texas, and Washington, we offer opportunities across multiple locations.

Our workplace is more than just a job – it’s a supportive, collaborative environment where your contributions truly matter. You’ll be part of a team that values hard work, creativity, and dedication, while enjoying a strong sense of community. We offer performance-based bonuses, competitive compensation, and a range of incentives that reward your success. Plus, with generous benefits, enhanced employer contributions, and paid time off, we prioritize your well‑being and work‑life balance.

Summary

We're seeking a detail‑ordinated and resourceful Administrative Assistant in our Plano, TX office to support our fast‑paced, high‑volume operations.

Key Responsibilities

• Respond to and/or initiate communication with clients.
• Monitor and distribute incoming correspondence.
• Processing incoming and outgoing mail.
• Office administration.
• Imaging and distribution of documents.
• Recording of documents in the Real Property records.
• May perform other duties as assigned to support department goals.
• May occasionally work extended hours based on operational needs.

Experience and Skills

• 1+ year's experience in office administration and/or document recording.
• Knowledge of various office equipment (i.e. fax machine, printer, PC, etc.)
• Ability to rapidly adapt to change.
• Succeeds in working in a fast-paced, high volume, team environment.
• Exceptional organizational and prioritization skills.

Qualifications

• Strong organizational skill with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills for client and attorney interactions.
• Professional demeanor and commitment supporting a collaborative team environment.

Work Schedule

This is a 100% office position requiring your physical presence Monday through Friday, with business hours from 8:00 AM to 5:00 PM.

Salary Range

The salary for this position typically ranges from $18-21/hr., depending on qualifications, experience, and other factors. Please note that the final offer may differ based on the candidate's specific qualifications, skills, and experience, as well as internal equity and business needs.

Benefits

McCarthy & Holthus, LLP, and affiliated companies promote work/life balance with a robust wellness program, PTO, remote work, and flexible schedules (when available). Full‑time employees become eligible for benefits following a 30‑day waiting period, with benefit offerings that include medical, dental, vision, life, AD&D, EAP, STD and LTD. Additionally the firm provides parental leave for both primary and non‑primary caregivers as well. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long‑term care insurances, as well as a 401(k)-retirement plan with a company match. Part‑time employees may have access to some of these benefits, which may be on a pro‑rated basis.

Security Requirement

While performing the duties of this job, the employee is required to ensure the security and confidentiality of all sensitive information, including but not limited to threats or hazards to the security or integrity of sensitive information that could result in any harm or inconvenience to any customer, employee or company.

Work Environment

A corporate office environment with a professional setting, characterized by a quiet to moderate noise level. Employees may work in individual or shared workspaces, with standard office equipment such as computers, printers, and telephones. Occasional meetings, collaborative discussions, and business activities may contribute to variations in noise levels.

Notices

The above information on this job description is designed to indicate the general nature and level of work performed by incumbents. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with the knowledge, skills, and abilities of the incumbent.

Equal Employment Opportunity and Fair Chance

McCarthy & Holthus, LLP is an Equal Opportunity Employer. We are committed to providing a work environment free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.

Qualified applicants with a criminal history will be considered pursuant to the San Diego County Fair Chance Ordinance, the California Fair Chance Act, and other applicable state or local laws. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made. After making a conditional offer and running a background check, if there are concerns about a conviction directly related to the job, you will be given the chance to explain the circumstances, provide mitigating evidence, or challenge the accuracy of the background report. For more information about the Fair Chance Ordinance, visit the San Diego County Office of Labor Standards and Enforcement webpage.

As part of our commitment to maintaining a lawful and compliant workforce, we participate in the E-Verify program. All candidates who accept a job offer will be required to complete the E-Verify process to verify their employment eligibility in the United States.

Applications will be accepted until 06/30/2026.