Administrative Assistant, Mechanical & Aerospace Dept.

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

University of California, Los Angeles (UCLA) seeks an administrative assistant to support the Mechanical and Aerospace Engineering Department. Under the general direction of the MSO, you will assist with operational functions and provide administrative support to 41-45 faculty and 15-20 temporary instructors each quarter.

You will assist with recruitment for the MAE Dept., coordinate seminars, hotels, and other arrangements for visiting candidates, and help ensure efficient department operations

Qualifications

• 1-3 years of experience in office administration or performing in an office environment.
• Working knowledge of university policies and procedures.
• Knowledge of travel and reimbursements policies and procedures.
• Experience using university purchasing and acquisitions systems.

Responsibilities

• Provide administrative support to 41-45 faculty and 15-20 temporary instructors per quarter.
• Assist with recruitment efforts in the MAE Dept.
• Coordinate seminars, hotels, and other arrangements for visiting candidates.

Skills

Office administration

University policies

Travel & reimbursements

Purchasing system

Independent work

Analytical thinking

Prioritization

Interpersonal skills

UCLA systems

Microsoft Word/Excel

Confidentiality

Communication skills

Education

High School diploma

Job description

University of California, Los Angeles (UCLA) seeks an administrative assistant to support the Mechanical and Aerospace Engineering Department. Under the general direction of the MSO, you will assist with operational functions and provide administrative support to 41-45 faculty and 15-20 temporary instructors each quarter.

You will assist with recruitment for the MAE Dept., coordinate seminars, hotels, and other arrangements for visiting candidates, and help ensure efficient department operations