Administrative Department Coordinator

CSU; Los Angeles (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Los Angeles is seeking an Administrative Support Coordinator I to independently coordinate clerical and administrative functions in the Mechanical Engineering department. You will ensure accurate attendance, payroll certification, and hiring document collection from adjunct faculty while supporting multiple offices across ECST.

The role requires strong English, meticulous record-keeping, and the ability to manage diverse tasks in a multicultural environment on a

Qualifications

• Three years of full-time general office experience.
• Comprehensive knowledge of university infrastructure, policies, and procedures.
• Strong English grammar, punctuation, and spelling.
• Knowledge of office systems and ability to use a broad range of technology and packages.
• Working knowledge of budget policies and procedures.
• Ability to handle multiple priorities and draft reports.
• Interest/ability to work in a multicultural/multiethnic environment.
• Background check is required prior to employment.
• Residence in California is required; out-of-state employment is restricted.

Responsibilities

• Coordinate the clerical and administrative support functions in the Mechanical Engineering department.
• Maintain faculty attendance and timekeeping records; certify payroll for the department.
• Coordinate collection of hiring documents from adjunct faculty.
• Order office supplies and lab materials; manage forms for students, staff, and faculty.
• Maintain workload reporting in APDB; assist with time requests in lnfoReady.
• Liaise with ECST Resource Office, Dean offices, and other university offices.
• Perform other related duties as assigned.

Skills

Office administration

Budget policies

English language proficiency

Multicultural environment

Communication with administrators

Time management

Education

Bachelor's degree

Tools

Office systems

Job description

Job No: 561768; 09/01/2026

ADMINISTRATIVE SUPPORT COORDINATOR

Administrative Support Coordinator I

Mechanical Engineering/College of ECST

Salary Range

$4,047 - $5,896/Monthly (Budgeted Hiring Salary Range $4,047 - $4,469/Monthly)

Work Schedule

Full-Time, Monday-Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions

Under the general supervision of the Department Chair, the Administrative Department Coordinator independently coordinates the entire clerical and administrative support functions and/or performance of secretarial and administrative work in the department of Mechanical Engineering. The incumbent will develop and maintain on-going communication with all levels of the College administrators and other department staff and execute independent decision-making on day-to-day administrative office procedures. The incumbent will ensure accurate faculty attendance and timekeeping records are maintained, certify payroll for the department, coordinate the collection of hiring documents from adjunct faculty, order office supplies and lab materials, ensure forms submitted by students, staff and faculty are complete; maintain and report faculty workload in APDB each academic term, help faculty submit assigned time requests in lnfoReady, and serve as the primary point of administrative contact and liaison with other offices, such as ECST Resource Office, Dean and Associate Dean Offices, in addition to other offices in the University. The incumbent will perform other related duties as assigned appropriate to the operation of the Department Chair.

Required Qualifications & Experience

Three years of full-time general office experience which Includes operational or procedural administrative support work. Comprehensive knowledge and the ability to independently perform all technical aspects of work assignments Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Working knowledge of budget policies and procedures. Ability to: independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the interview process. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications

Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to the assigned office or department.

Closing Date

Review of applications will begin on September 15, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. A task may be included as part of the interview process.

Mandated Reporter

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment.

Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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