Operations Administrative Lead — Accounting & Systems

Window Depot Youngstown; Youngstown (OH); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Retirement match

Paid vacation

Paid personal days

Paid holidays

Growth opportunities

Job summary

Window Depot Northeast Ohio (Penn-Ohio) & Home Team Home Improvements seeks an Operations Administrative Manager with accounting experience to be the operational backbone of the office. You’ll handle AP/AR, reconciliations, job costing, payroll coordination, and keep CRM and scheduling running smoothly.

You’ll document SOPs, coach the admin team, and implement new processes to close gaps. You will work with ownership and leaders to scale operations and improve efficiency.

Qualifications

• 2+ years of experience in accounting, bookkeeping, or administrative operations (construction or home improvement industry a plus).
• Proficient with QuickBooks and MS Office.

Responsibilities

• Process accounts payable and receivable, vendor invoices, and customer payments.
• Support job costing, commission calculations, and payroll coordination.
• Reconcile bank statements, credit card transactions, and petty cash.
• Maintain accurate financial records in QuickBooks and assist with month-end close.
• Track customer deposits, financing payouts, and completed-job billing schedules.
• Assist with budget tracking, expense reporting, and vendor billing accuracy.

Skills

Accounting

Bookkeeping

Administrative operations

Attention to detail

Tools

QuickBooks

Microsoft Office

Job description

Window Depot Northeast Ohio (Penn-Ohio) & Home Team Home Improvements seeks an Operations Administrative Manager with accounting experience to be the operational backbone of the office. You’ll handle AP/AR, reconciliations, job costing, payroll coordination, and keep CRM and scheduling running smoothly.

You’ll document SOPs, coach the admin team, and implement new processes to close gaps. You will work with ownership and leaders to scale operations and improve efficiency.