Operations & Administrative Coordinator for School Prep

Prismhr Hire; Buffalo (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Buffalo Prep in Buffalo, NY is seeking an Administrative Coordinator to support multiple programs and staff. You will help with office operations, data accuracy, donor communications and meeting logistics, reporting to the Senior Director of Operations.

The role requires collaboration across teams, attention to data integrity, and the ability to handle confidential information with discretion. Evening or weekend hours may be needed during peak times.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• 1–3 years administrative experience or relevant work experience.
• Experience working with students from diverse backgrounds.

Responsibilities

• Organize front office and supply area.
• Assist with meetings and minutes; support staff.
• Maintain staff, student and donor data with accuracy.
• Coordinate with programs to manage supply needs.

Skills

Excellent communication skills

Team-oriented

Detail-oriented

Organizational skills

Confidentiality

Education

Associate’s Degree

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Google Suite

Adobe Acrobat

InDesign

Canva

Job description

Buffalo Prep in Buffalo, NY is seeking an Administrative Coordinator to support multiple programs and staff. You will help with office operations, data accuracy, donor communications and meeting logistics, reporting to the Senior Director of Operations.

The role requires collaboration across teams, attention to data integrity, and the ability to handle confidential information with discretion. Evening or weekend hours may be needed during peak times.