Operations & Administrative Coordinator (Board Support)

American Saddlebred Horse & Breeders Association; Lexington (KY); On-site; USD 40,000 - 52,000; Full time

Job summary

The American Saddlebred Horse & Breeders Association is seeking an Operations Assistant to provide broad administrative and operational support across the organization. The role is the central point of coordination for office operations, correspondence, records management, and governance support.

Success in this position requires strong organizational ability, professional written communication, and the capacity to manage competing priorities in support of the Executive Director and the broader

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational and time management skills with the ability to manage competing priorities and meet deadlines.
• Strong communication skills, both verbal and written, with a professional writing style.
• Detail-oriented with a demonstrated commitment to accuracy.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Ability to work independently and as part of a team.
• Prior experience in administrative or office management roles preferred.

Responsibilities

• Monitor and respond to the organization’s email accounts and phone lines.
• Route inquiries to appropriate staff and ensure timely responses.
• Attend meetings and prepare minutes for review and approval.
• Support ED with assembling Board packets.
• Process incoming mail and coordinate time-sensitive materials.
• Coordinate outgoing mail and shipping logistics for time-sensitive items.
• Manage office operations: inventory, equipment, and vendor coordination.
• Assist staff with copying, scanning, meeting materials, and document formatting.

Skills

MS Office

Organizational skills

Written communication

Attention to detail

Confidentiality

Teamwork

Office management

Job description

The American Saddlebred Horse & Breeders Association is seeking an Operations Assistant to provide broad administrative and operational support across the organization. The role is the central point of coordination for office operations, correspondence, records management, and governance support.

Success in this position requires strong organizational ability, professional written communication, and the capacity to manage competing priorities in support of the Executive Director and the broader