Construction Operations & Estimating Coordinator

HireEnds LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

HireEnds LLC is seeking an reliable Operations & Estimating Coordinator to support estimating, scheduling, logistics, and daily executive operations in our New York office. This role suits someone with construction experience who can interpret plans and keep projects moving smoothly.

You will review blueprints, prepare cost breakdowns, coordinate crews and materials, run Excel-based reports, and perform basic QuickBooks tasks.

Qualifications

• Experience in construction, estimating, or project coordination.
• Ability to read and interpret blueprints, drawings, and plans.
• Strong Microsoft Excel skills.
• Basic QuickBooks knowledge.

Responsibilities

• Review blueprints, plans, specifications, and project requirements.
• Prepare estimates, quotes, and cost breakdowns.
• Coordinate installation schedules, materials, crews, and logistics.
• Track deadlines, follow-ups, and open items.
• Maintain organized estimating, scheduling, and operational records.
• Assist with Excel-based reports and cost calculations.
• Perform basic QuickBooks tasks including invoices review.
• Support the owner with administrative and EA‑type responsibilities.
• Identify operational issues and propose solutions.
• Communicate with internal teams to stay aligned.
• Help improve workflows for daily operations.

Skills

Organization

Planning

Communication

Problem solving

Tools

Excel

QuickBooks

Job description

We are seeking a reliable, organized, and proactive Operations & Estimating Coordinator to support estimating, scheduling, logistics, and day-to-day executive operations.

This role is ideal for someone with construction industry experience who can interpret plans, prepare accurate estimates, coordinate installation schedules, and help the owner keep projects and internal operations running smoothly.

Key Responsibilities

• Review blueprints, plans, specifications, and project requirements.
• Prepare accurate estimates, quotes, and cost breakdowns.
• Coordinate installation schedules, materials, crews, and project logistics.
• Track project deadlines, pending items, and internal follow-ups.
• Maintain organized estimating, scheduling, and operational records.
• Assist with Excel-based reports, trackers, and cost calculations.
• Perform basic QuickBooks tasks, including reviewing estimates, invoices, and financial records.
• Support the owner with administrative and Executive Assistant–type responsibilities.
• Anticipate operational needs, identify potential issues, and provide practical solutions.
• Communicate with internal team members to ensure everyone remains informed and aligned.
• Help improve workflows and ensure daily operations run efficiently.

Qualifications

• Previous experience in construction, estimating, project coordination, or a related field.
• Solid understanding of construction processes, materials, labor, and project requirements.
• Ability to read and interpret blueprints, drawings, and plans.
• Strong proficiency in Microsoft Excel.
• Basic working knowledge of QuickBooks.
• Excellent organizational, time-management, and problem-solving skills.
• Reliable, self-motivated, and able to work with minimal supervision.
• Strong internal communication and follow-up skills.
• Comfortable managing multiple priorities in a fast-paced environment.

Ideal Candidate

The ideal candidate is dependable, detail-oriented, and proactive. You should be able to receive a project or instruction, identify what needs to be done, coordinate the appropriate people and resources, and follow through until completion.