Professional Services Coordinator

Roeslein & Associates; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Roeslein & Associates is seeking a Professional Services Coordinator to provide administrative and operational support to senior leadership within the Professional Services Division. You will coordinate executive operations, compliance records, and business travel to keep the division efficient and effective.

The role requires 5–7 years of administrative experience, strong organization, and excellent written communication. Collaboration with teams and handling confidential matters are essential.

Qualifications

• High School diploma or GED required.
• 5–7 years of administrative assistant experience preferred.
• Strong written communication and detail orientation.
• Ability to multi-task and work in a fast-paced environment.
• Positive image on phone and in person.
• Excellent organization and planning skills.
• Reliable and collaborative team player.

Responsibilities

• Provide administrative and operational support to senior leadership.
• Manage executive calendar and travel arrangements.
• Maintain compliance records and licenses.
• Prepare presentations, reports, and business materials.
• Serve as a point of contact for internal and external stakeholders.
• Collaborate with other assistants on projects and receptionist duties.
• Uphold safety and company requirements.

Skills

Administrative experience

Attention to detail

Organization skills

Written communication

Multi-tasking

Customer interaction

Education

High school diploma or GED

Tools

MS Windows

Microsoft Office

Job description

Overview

Roeslein & Associatesis a global leader in engineering, manufacturing, and construction services, specializing in modular,pre-fabricatedsolutions for the energy, beverage, and industrial sectors. With a focus on safety, innovation, and sustainability, Roeslein delivers turnkey project execution from concept to commissioning. Our team is driven by a commitment to quality and client success,operatingacross North America, South America, Europe, and Asia.

Why Join Roeslein?

At Roeslein, you’re not just taking a job – you’re becoming an employee owner. As part of an employee-owned organization, you share the success you help create while building a long-term career with a company that invests in its people.

A Values Driven, People-First Culture

We live by a simple but powerful ethos:Remain Humble. Stay Hungry. Be Happy.That means:

• Working hard and continuously improving
• Treating people with respect and integrity
• Prioritizing safety and quality in everything we do
• Enjoying the work we do – together

Competitive Pay & Comprehensive Benefits

We offer a rewards package designed to support your whole life - at work and at home:

• Employee Stock Ownership Plan (ESOP) and 401(k)
• Medical, dental, vision, and life insurance
• Paid vacation, holidays, and sick leave
• Paid parental leave
• Education and tuition reimbursement
• Bonus opportunities based on company and individual performance

Growth, Development & Career Paths

We believe careers should grow, not stall. Whether you’re early in your career or bring years of experience, we support your development through:

• Mentorship from experienced professionals
• Ongoing technical, safety, and leadership training
• Clear pathways for advancement across teams and disciplines
• Tuition and education reimbursement

POSITION SUMMARY

The Professional Services Coordinator will be responsible for providing administrative and operational support to senior leadership within the Professional Services Division. This role coordinates executive operations, compliance records, business travel, communications, and other administrative activities to support the Division’s efficiency and effectiveness.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with day-to-day business and administrative operations under general supervision, exercising sound judgment and initiative when completing assigned responsibilities.
• Calendar management for Divisional President, including maintaining an executive calendar of core business planning and industry events.
• Monitor, track, and organize professional licensure and corporate compliance requirements, including annual reports, state filings, and renewals across multiple Secretary of State offices.
• Maintain accurate records of corporate licenses, good standing certificates, and professional engineering registrations.
• Coordinate business travel arrangements including transportation, lodging, dining reservations and itineraries.
• Prepare and format presentations, reports, and other business materials.
• Serve as a point of contact for internal and external stakeholders, routing requests and ensuring timely follow-through.
• Work closely with other Executive and Administrative Assistants within the organization on collaborative projects and periodically work from the reception desk and serve as a welcoming point of contact for clients, visitors, recruits, vendors, and team members.
• Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate.
• Handle confidential business and personal matters with professionalism and discretion.
• Develop and maintain relationships with employees at all locations.
• Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.

Qualifications

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• High School diploma or GED is required.
• Five (5) to Seven (7) years of experience as an administrative assistant is preferred.
• Must present a positive image on the phone and in-person.
• Must have a positive attitude and cooperate well.
• Exceptional attention to detail, accuracy, and ability to work in a fast-paced environment is required.
• Excellent organization and planning skills.
• Must be responsible and reliable.
• Requires a strong ability to multi-task and flexibility to learn and accept other duties.
• Excellent written communication skills are required.
• Computer skills and a basic knowledge of Microsoft Windows based programs are required.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Must comply with Roeslein & Associates core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

Mid Pay Rate