Administrative Assistant, CDBG Program Operations

State of Missouri; Jefferson City (MO); On-site; USD 41,000 - 44,000; Full time

Job summary

State of Missouri seeks a detail-oriented administrative professional to support the CDBG program manager and related teams. The role involves managing complex records, confidential data, and project tracking, while coordinating meetings, onboarding new staff, and handling communications.

Candidates should have at least four years of clerical experience and a high school diploma; a two-year degree is preferred. Excellent organization and collaboration skills are essential in a team environment.

Qualifications

• Four or more years of office or related clerical experience and a high school diploma or equivalency.
• Ability to maintain confidentiality with sensitive information and manage complex records.
• Experience with document management, mail merge, and communications workflows.

Responsibilities

• Maintain cross-cutting data and file management, including document repository and retention schedules.
• Create and maintain project tracking spreadsheets and archive files per retention rules.
• Enter project financial data into internal databases (CMS).
• Schedule meetings and coordinate logistics for staff and attendees; assist onboarding and equipment needs.
• Lead on setting up virtual events and assist with external communications as needed.

Skills

Record keeping

Regulations interpretation

Independent decision-making

Business math

MS Excel

MailMerge

Education

High school diploma

Two-year degree preferred

College credit hour substitution allowed

Tools

CMS

ETA

Cisco systems

Microsoft Office

Job description

State of Missouri seeks a detail-oriented administrative professional to support the CDBG program manager and related teams. The role involves managing complex records, confidential data, and project tracking, while coordinating meetings, onboarding new staff, and handling communications.

Candidates should have at least four years of clerical experience and a high school diploma; a two-year degree is preferred. Excellent organization and collaboration skills are essential in a team environment.