Operations Administrative Assistant - Quality Control

Adirondack Beverages; City of Schenectady (NY); On-site; USD 23,000 - 25,000; Full time

Job summary

Adirondack Beverages in Schenectady, NY is seeking an Operations Administrative Assistant - Quality Control to support document review, batching records, scheduling, and file organization in a fast-paced manufacturing environment.

The role focuses on accuracy, attention to detail, and coordinating with quality, production, and warehouse teams to ensure food safety and quality standards are met. This is an on-site, full-time position with standard business hours and overtime as needed.

Qualifications

• Attention to detail with an ability to communicate clearly.
• Able to multi task daily.
• Computer literate; MS Office (Word, Excel, Outlook), Adobe Acrobat.
• Self-starter, accountable & able to work unsupervised
• Flexible w/ changes and revisions.
• Ability to read and comprehend production schedules, receiving paperwork, daily activity reporting, and batching records.
• Skill in practical application of mathematics and the ability to choose the right methods to solve a problem.

Responsibilities

• Process batching records from production runs to remove ingredients from inventory and maintain records.
• Distribute production schedules daily, provide schedule updates, and communicate schedule changes with relevant parties. Distribute formula sheets for batching.
• Process hold reports.
• Review COAs of incoming raw materials, and scan and organize associated files.
• Scheduling interviews for candidates applying for roles within the Quality department.
• Reconcile sanitation chemical inventory, spring water receiving records, and sugar delivery records.
• Assist with scanning, saving and organizing docs to contribute to the departments organization and databases.
• Work closely with Quality Manager, Quality Supervisors, syrup technicians, lab technicians, line foreman, receiving and shipping warehouse teams, and production schedulers to help improve efficiency, accuracy, and overall workflow.
• Perform miscellaneous projects as needed.
• Responsible for Food Safety and Food Quality.

Skills

Attention to detail

Time management

Clear communication

Multi-tasking

Self-starter

Problem solving

Organization

Tools

MS Office

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Administrative Assistant - Quality Control

Schenectady, NY, US

7 days ago Requisition ID: 3131

Salary Range: $23.00 To $25.00 Annually

Overview:Adirondack Beverages is looking for a member to join our team, to fill an entry level position that requires attention to detail surrounding documentation review, maintenance, and distribution. Working in manufacturing or logistics is a plus, but not necessary. Office experience or secretarial experience is acceptable. This is a non-union, non-exempt hourly paid position with a schedule of M-F 8am to 5pm w/ 1-hour lunch, and overtime as needed.

Responsibilities:

• Process batching records from previous production runs to remove ingredients from inventory and maintain records.
• Distribute production schedules daily, provide schedule updates, and communicate schedule changes with relevant parties. Distribute formula sheets for batching.
• Process hold reports
• Review COAs of incoming raw materials, and scan and organize associated files.
• Scheduling interviews for candidates applying for roles within the Quality department.
• Reconcile sanitation chemical inventory, spring water receiving records, and sugar delivery records.
• Assist with scanning, saving and organizing docs to contribute to the departments organization and databases.
• Work closely with Quality Manager, Quality Supervisors, syrup technicians, lab technicians, line foreman, receiving and shipping warehouse teams, and production schedulers to help improve efficiency, accuracy, and overall workflow.
• Perform miscellaneous projects as needed.
• Responsible for Food Safety and Food Quality.

Requirements:

• Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner.
• Strong attention to detail with an ability to communicate clearly
• Able to multi task daily
• Computer literate; MS Office (Word, Excel, Outlook), Adobe Acrobat
• Self-starter, accountable & able to work unsupervised
• Flexible w/ changes and revisions
• Ability to read and comprehend production schedules, receiving paperwork, daily activity reporting, and batching records, and perform duties required for each item
• Skill in practical application of mathematics and the ability to choose the right methods to solve a problem.
• Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication.