Regional Administrative Operations Specialist

AHRC New York City Camping; New York (NY); Hybrid; USD 37,000 - 51,000; Full time

Benefits offered by this job

Free medical insurance (single)

Free medical insurance (family)

Paid training

403(b) company match

Flexible Spending Account

Life insurance

Paid time off

Vision insurance

Job summary

AHRC New York City is seeking a Regional Administrative Operations Assistant (RAOA) for the Staten Island Residential Region. The role involves routine administrative tasks, data entry, filing, and receptionist duties under supervision to ensure smooth daily operations.

Schedule is Monday–Friday 9am–5pm, in-office, totaling 35 hours per week. The compensation package is $44,000 per year with a generous benefits package including free medical insurance for both single and family plans.

Qualifications

• Strong computer skills with Microsoft Word, Excel and Outlook.
• Experience with data entry and recordkeeping.
• Familiarity with office procedures and telephone etiquette.
• Ability to handle confidential information appropriately.

Responsibilities

• Perform administrative support tasks: mail, typing, scheduling, filing and correspondence.
• Maintain records, logs and filing systems for areas of responsibility.
• Process documents, verify accuracy and update routine reports and spreadsheets.
• Prepare and reconcile invoices; manage petty cash.
• Greet visitors and respond to information requests; assist other staff as needed.

Skills

Microsoft Word

Excel

Outlook

Interpersonal skills

Communication

Education

High School Diploma or GED

Associate's or Bachelor's degree

Job description

• Full-time

Company Description

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

Job Description

AHRC NYC is looking to hire a Regional Administrative Operations Assistant (RAOA) for their Staten Island Residentail RegionThe RAOA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the RAOA performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

Schedule: Monday-Friday 9am-5pm....35hrs. per week (in-office position).

Compensation Package: $44,000 per year plus a very generous and comprehensive Benefit Package which includes FREE MEDICAL INSURANCE Benefits for both Family & Single Plans. See Benefit information below.

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

Qualifications

• High School Diploma or G.E.D. plus 1 to 3 years of related work experience, or an Associate's or Bachelor's degree with 6 months to 1 year of related work experience.
• Must have strong computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities such as Data Entry, with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities preferred.

Additional Information

• FREE MEDICAL INSURANCE! (single & family plans)
• Paid Training
• 403(b) company match
• Flexible Spending account
• Life insurance
• Paid time off (sick, personal and vacation)
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

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