Operations Administrative Assistant | Generous PTO & 401k Match

Shields Asphalt Paving; Bakerstown (PA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive base salary

PTO & paid holidays

Medical, dental, vision, life benefits

401k with employer match

529 Plan with employer match

Health & wellness gym reimbursement

Job summary

Shields Asphalt Paving in Pennsylvania seeks an Administrative Assistant to support its office and operations teams, handling calls, filing, data entry, and scheduling.

The role requires high organization, detail, and the ability to manage multiple tasks; offers comprehensive benefits including PTO, health coverage, and 401k.

Qualifications

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• High attention to detail and accuracy.
• Ability to manage multiple tasks and shifting priorities.
• Strong communication skills, both written and verbal.
• Self-motivated with the ability to work independently and as part of a team.

Responsibilities

• Answer and direct phone calls and emails.
• Maintain and organize digital and physical files.
• Assist with data entry and document preparation.
• Support Accounting with basic administrative tasks (invoicing, filing, tracking documents).
• Coordinate calendars, meetings, and internal schedules.
• Prepare and distribute internal reports and correspondence.
• Track and follow up on required paperwork and deadlines.
• Assist with onboarding paperwork for new employees.
• Provide general administrative support to management and office staff.

Skills

Organizational skills

Time-management

MS Office proficiency

Attention to detail

multitasking

Written and verbal communication

Independence and teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Overview

We are currently seeking a detail-oriented Administrative Assistant to support our office and operations team. This role plays a key part in keeping daily administrative functions organized and running smoothly. Tasks and responsibilities will include items such as:

• Answer and direct phone calls and emails
• Maintain and organize digital and physical files
• Assist with data entry and document preparation
• Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on required paperwork and deadlines
• Assist with onboarding paperwork for new employees
  
• Provide general administrative support to management and office staff

Qualifications to include:

• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• High attention to detail and accuracy
• Ability to manage multiple tasks and shifting priorities
• Strong communication skills, both written and verbal
• Self-motivated with the ability to work independently and as part of a team

We offer:

• Competitive base salary
• Generous PTO policy + paid holidays
• Medical, dental, vision, and life benefits
• 401k w/ employer match
• 529 Plan w/ employer match
• Health & wellness gym reimbursement program