Operations Administrative Assistant - 2nd Shift

DHL eCommerce; Sumner (WA); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

401k with company match

Medical, Dental, Vision

Paid Time Off

Holidays and Floating Holidays

Tuition Reimbursement

Job summary

DHL eCommerce is seeking an Administrative Assistant, Operations, to perform varied administrative duties including report preparation, data entry, and inventory maintenance in a warehouse-office setting.

Responsibilities include vendor management, SAP processes, mail handling, and cross-functional communication with terminals and corporate Procurement. Strong English skills and ability to multitask are required.

Qualifications

• High School or equivalent training and/or at least 6 months related experience preferred.
• Ability to read, write and speak English; perform report preparation and data entry.

Responsibilities

• Create spreadsheets, prepare expense reports, enter data and generate reports.
• Order and maintain inventory of office and warehouse supplies.
• Manage vendors; monitor invoices and coordinate with Procurement.
• Support the SAP process
• Sort and distribute mail and handle postage
• Maintain office equipment
• Answer and route calls
• Duties may transfer to other operational areas as needed

Skills

English proficiency

Data entry

Report preparation

Multi-tasking

Teamwork

Education

High school diploma or equivalent

Tools

SAP software

Job description

Job Brief

At DHL, our people are our greatest asset! Everyone’s contribution drives us to be the world's #1 logistics company. Certified as a Great Place to Work, we're dedicated to fostering a positive and supportive environment for all!

Summary

The Administrative Assistant, Operations, will perform various administrative duties including report preparation, supply inventory and maintenance of office machines.

Essential Duties And Responsibilities

• Create spreadsheets, prepare expense and other reports, enter data and create reports. Order and maintain inventory of various office and warehouse supplies
• Manage all vendors including, but not limited to, the cleaning service, vending machines, repair services; monitor invoices and submit for payment; maintain consistent effective communication with corporate Procurement department
• Support the SAP process
• Sort and distribute incoming mail to office personnel and prepare outgoing mail with appropriate postage
• Maintain working status of office equipment
• Answer, screen and route telephone calls appropriately
• Duties may include reassignment to alternate operational areas as business needs require
• Essential duties are not necessarily exhaustive and may be supplemented or otherwise revised by DHL at its sole discretion

Education And/Or Experience

• High School or equivalent training and/or least 6 months related experience preferred

Requirements/Skills

• Ability to read, write and speak English
• Understand and perform report preparation; simple posting and recording, typing
• Understand standardized math processes utilizing addition and subtraction
• Work as a team member with a minimum amount of supervision and the ability to multi-task
• Contact other departments, terminals or customers on matters involving correction or adjustment where cooperation is essential

Physical Demands

• Walk throughout the office and warehouse to access file cabinets, office machinery and products
• Unload supplies and other materials weighing up to 20 pounds to organize or deliver to end user
• Operate a computer by entering data and preparing reports
• Communicate with other departments, other terminals and vendors in order to exchange information and prevent delays
• This is a warehouse environment where frequently this position will be exposed to cold, hot and changing temperatures; will constantly experience noise at medium level not damaging or loud enough to require protective equipment; will frequently be exposed to dust, dirt and changes in lighting

As a leading logistics company in one of the fastest growing industries, at DHL eCommerce, we offer our employees, and their dependents benefits and incentives to make them successful at work and home.

• Competitive Pay
• Retirement Savings - 401k with company match
• Medical, Dental, Vision, Well-being programs
• FSA/HSA availability
• Tuition Reimbursement
• Paid Time Off including vacation and sick time
• Company Paid Holidays and Floating Holidays
• Employee Discount Program
• Employee Assistance & Work Life Program
• Short Term and Long-Term Disability
• Life Insurance

Pay Rate: $23.50/hourly

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.

EQUAL OPPORTUNITY EMPLOYER - VETERANS / DISABILITY