Legal Office Operations Specialist

LHH; San Diego (CA); On-site; USD 58,000 - 71,000; Full time

Job summary

LHH Recruitment Solutions is seeking an Operations & Administrative Assistant for a direct-hire opportunity with a well-established law firm in Downtown San Diego. This role targets an organized, detail-oriented professional who supports daily business operations and coordinates administrative tasks to maintain an efficient office environment.

The successful candidate will be proactive, resourceful, and able to manage multiple priorities while providing exceptional support to attorneys and

Qualifications

• At least 2–3 years of administrative support or office operations experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Provide day-to-day administrative and operational support to ensure smooth office operations.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting preparations.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Maintain organized electronic and physical files, records, and confidential documentation.
• Assist with data entry, document management, and tracking important deadlines.
• Coordinate office supplies, vendor communications, and general office maintenance needs.
• Support internal projects, process improvements, and special assignments as needed.
• Communicate professionally with attorneys, colleagues, clients, and external business partners.
• Handle sensitive information with discretion and maintain confidentiality.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

LHH Recruitment Solutions is seeking an Operations & Administrative Assistant for a direct-hire opportunity with a well-established law firm in Downtown San Diego. This role targets an organized, detail-oriented professional who supports daily business operations and coordinates administrative tasks to maintain an efficient office environment.

The successful candidate will be proactive, resourceful, and able to manage multiple priorities while providing exceptional support to attorneys and