Operations Administrative Assistant

Mutual Housing California; Sacramento (CA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Medical, Dental, Vision, fully covered for Employee and dependents

Generous paid time off, including 16 paid holidays

401K Plan with company match up to 6%

Job summary

Mutual Housing California is seeking an Operations Administrative Assistant in Sacramento, CA to support central office operations and coordination across departments. This role involves administrative support, focusing on office management and customer service.

Qualifications include an associate or bachelor’s degree, 2+ years of administrative experience, and strong communication skills. The position offers a hybrid work schedule and competitive pay.

Qualifications

• 2+ years administrative experience, preferably in nonprofits.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with affordable housing is a plus.

Responsibilities

• Support central office operations and coordination across departments.
• Assist COO & CFO with administrative and project support.
• Coordinate activities and events for the Community Development team.

Skills

Strong communication

Organization

Follow-through

Proficiency with Microsoft Office

Education

Associate or bachelor’s degree in nonprofit management or related field

Tools

Salesforce

SharePoint

Job description

Join Mutual Housing California’s Mission to Build Equitable Communities!

Are you passionate about affordable housing and empowering communities? Do you believe in creating vibrant, inclusive neighborhoods where everyone can thrive? Mutual Housing California is seeking dedicated professionals to join our innovative team and advance our mission of developing, managing, and supporting sustainable affordable housing where residents are partners in creating equitable communities.

Our team is our strength!

When you join Mutual Housing California you will be surrounded by professionals who are an experienced force for revitalizing low‑income communities by strengthening neighborhood assets and developing community leadership.

About Mutual Housing

At Mutual Housing California, we are driven by a powerful mission: to develop and manage sustainable affordable housing that strengthens neighborhood assets and empowers resident leaders. Founded with the vision of revitalizing low‑income communities, we are a locally controlled nonprofit committed to addressing historic inequities by creating high‑quality, affordable housing in safe, healthy neighborhoods. Our residents are at the heart of everything we do, partnering with us to build thriving, equitable communities.

We look forward to meeting you!

If you’re inspired to join a mission‑driven team dedicated to affordable housing and community empowerment, we want to hear from you!

Together, let’s create sustainable, affordable housing where residents and communities thrive!

Benefits Package

• Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (16 hours)
• 401K Plan with company match up to 6%

Position:

Operations Administrative Assistant

Location:

Sacramento, CA 95826

Hours:

Full Time, Non‑Exempt

Schedule:

Hybrid, Monday – Friday 9:00am-5:00pm

Compensation:

$28.00 – $30.00 per hour, depending on experience

Job Summary:

We are seeking an Operations Administrative Assistant who will play a key role in supporting our central office operations, ensuring smooth day‑to‑day functioning, and strengthening internal coordination across departments. This role provides administrative support with a focus on office management, customer service, executive support, and coordination for the Community Development team. Responsibilities may evolve as organizational needs grow.

Responsibilities:

Central Office Operations (50%)

• Greet guests, manage calls, mail, and daily office needs.
• Maintain shared spaces, supplies, files, and digital systems (Office 365/SharePoint).
• Coordinate with vendors and support office space planning.
• Manage contract routing and filing.

Support for COO & CFO (25%)

• Provide administrative and project support.
• Assist with meetings, events, travel, and internal communications.
• Support invoicing, vendor setup, expenses, and purchase card reconciliation.
• Provide backup support to the Executive Assistant.

Community Development Support (25%)

• Coordinate department activities, meetings, and events.
• Support purchases and supply management.
• Create Salesforce reports and dashboards (training provided).
• Identify process improvements.

Qualifications:

• Associate or bachelor’s degree in nonprofit management, public administration, communications, research, data management, or a related field (or equivalent experience).
• 2+ years administrative experience (nonprofit preferred).
• Strong communication, organization, and follow‑through.
• Proficiency with Microsoft Office; comfort learning new systems.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience with affordable housing, Salesforce, or SharePoint is a plus.
• Notary certification preferred (or willingness to obtain).
• Valid driver’s license and reliable transportation required.
• Must pass criminal background screening, including education verification and DMV check.