Operations Administrative Assistant

VitalAire Canada Inc.; Phoenix (AZ); On-site; USD 36,000 - 41,000; Full time

Job summary

Air Liquide Electronics is seeking an Operations Administrative Assistant in Phoenix, AZ to support plant operations and the Phoenix TSMC commercial office. The role covers purchasing, MOC coordination, and front-office administration in a fast-paced environment.

You will handle requisitions, assist with supplier onboarding, manage office logistics, and support managers and engineers with reporting and onboarding tasks. A high school diploma and 1–2 years of admin experience are required.

Qualifications

• 1–2 years of proven administrative, clerical, customer service, or office assistant experience.
• Strong time management and communication skills.
• Proficient in Google Workspace and spreadsheets.

Responsibilities

• Purchasing support: Manage purchase requisitions and purchase orders, verify requirements, and resolve discrepancies.
• MOC Coordinator: Assist operations with open MOCs and ensure movement toward closure.
• Receptionist duties: Answer phones, greet visitors, manage supplies, and coordinate access and badges.
• Team support: Assist onboarding, payroll entries, and monthly reporting for the gas plant and office.

Skills

Time management

Written/Verbal Communication

Spreadsheets

Google Workspace

Education

High school diploma or GED

Tools

Google Workspace

Job description

## Operations Administrative AssistantApply: Phoenix, AZ (Admin Office) - Management: Full time: Posted Today: R10101687R10101687 Operations Administrative Assistant (Open)Location:Phoenix, AZ (Admin Office) - ManagementAir Liquide Electronics innovative electronic materials respond to increasingly challenging customer demands for improved mobility, connectivity, computing power and energy consumption. We offer ultra pure carrier gases, a wide range of specialty gases and advanced precursor molecules, enabling equipment for safe distribution, purification and on-line purity control. On site, manufacturers rely on our expertise in providing full management of these gases, advanced molecules and equipment and in helping to continuously improve production processes.## **How will you CONTRIBUTE and GROW?**We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative.# **At Air Liquide, we RESPECT, HONOR and VALUE diversity.**# **Air Liquide is Hiring for a Operations Administrative Assistant in Phoenix, AZ!** # ***We are looking for you!*** * ## **Pay:**$26.00-$30.00 per hour* ## **Comprehensive Family Benefits:**Air Liquide offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.* ## **Support for Parents:**We offer a 14-week paid child birth benefit to support growing families.* ## **Future Security:**401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.* ## **Early Access:**Your benefits start day 1. The Operations Assistant will provide support to plant operations at all plants in the Western Zone with high attention to TSMC and Micron Boise as they are going through major expansion/construction projects. Work in close alignment with zone gas plant managers and engineers to reduce their administrative workload. Work with the commercial team at the Phoenix TSMC commercial office for general office administration support. **Purchasing support*** Manage purchase requisitions* Validate all requisition submissions to confirm that mechanical, performance, and scope requirements are explicitly articulated* Manage purchase orders* Write authorizations for capital expenditures (ACE) at request of plant management for all gas production facilities* Manage receiving of purchase orders* Support purchase order and invoice discrepancy resolution* Resolve purchasing problems and follow up to ensure timely and accurate product delivery* Purchase local supplies with P-Card and manage P-card receipt entries for TSMC operations* Manage the addition of new vendors to the approved supplier list (via Graphite) and Avetta* Manage current use vendors that drop out of Avetta Identify and implement pricing agreements with preferred suppliers* Work with plant managers, engineering teams to ensure all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products* Assist with expense report submission and managing office petty cash **MOC Coordinator*** Assist operations in the entering of MOCs* Routinely review open MOCs and ensure MOCs are moving toward closure## **Receptionist Duties*** Answering phones, greeting visitors, controlling access to the office* Tracking supplies for the office and TSMC gas plant* Purchasing and restocking supplies for the office and TSMC gas plant* Manage and coordinate the access and badging of visitors and vendors to the office and TSMC gas plant* Organization and support of internal and external meetings at the commercial office and TSMC gas plant* Support of TSMC meetings utilizing the TSMC portal* Receive, sort, and distribute mail, packages, and incoming deliveries**Team Support*** Assist managers with onboarding new employees (laptop, cell phone, etc...)* Assist managers and engineers with maintaining a critical spare part list and inventory* Assist commercial team with generating monthly billing reports* Assist gas plant team with standardizing and generating monthly production reports* Assist gas plant manager with payroll entry* Assist with annual PJP filing with TSMC* Assist with audit action item closure## \\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_## ## Are you a MATCH?**Education & Experience*** High school diploma or GED* 1–2 years of proven administrative, clerical, customer service, or office assistant experience **Key Competencies & Technical Skills*** Time management: Pinpointing critical priorities while juggling constant interruptions and strict deadlines* Written/Verbal Communication: Expressing clarity during internal messaging and exhibiting customer service excellence* Spreadsheets: Utilizing formulas, pivot tables, and data sorting to track budgets or inventory* Office Suites: Advanced mastery of Google Workspace