Operations Administrative Assistant

airliquidehr; Phoenix (AZ); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability coverage

401(k) with company match

Paid holidays and vacation

14 weeks paid parental leave

Job summary

Air Liquide Electronics is seeking an Operations Administrative Assistant in Phoenix, AZ to support plant operations and the Phoenix TSMC commercial office. The role focuses on administrative duties, purchasing activity, MOC coordination, and reception tasks while collaborating with plant managers, engineers, and the commercial team.

The incumbent will manage requisitions, purchase orders, ACE authorizations, and office operations, ensuring timely delivery and accurate records.

Qualifications

• 1-2 years of proven administrative, clerical, customer service, or office assistant experience.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficient with Google Workspace and office software.
• Excellent written and verbal communication skills.

Responsibilities

• Manage purchase requisitions and purchase orders; ensure accuracy of specifications.
• Coordinate ACE authorizations for capital expenditures with plant management.
• Handle office reception duties, visitor access, mail, and meeting support.
• Support team with monthly billing and production reports; assist payroll entry.
• Assist with vendor onboarding and maintaining supplier lists.

Skills

Time management

Written communication

Spreadsheets

Google Workspace

Education

High school diploma or GED

Tools

Graphite

Avetta

Job description

R10101687 Operations Administrative Assistant (Open)

Location: Phoenix, AZ (Admin Office) - Management

Air Liquide Electronics innovative electronic materials respond to increasingly challenging customer demands for improved mobility, connectivity, computing power and energy consumption. We offer ultra pure carrier gases, a wide range of specialty gases and advanced precursor molecules, enabling equipment for safe distribution, purification and on-line purity control. On site, manufacturers rely on our expertise in providing full management of these gases, advanced molecules and equipment and in helping to continuously improve production processes.

How will you CONTRIBUTE and GROW?

We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative.

At Air Liquide, we RESPECT, HONOR and VALUE diversity.

Air Liquide is Hiring for a Operations Administrative Assistant in Phoenix, AZ!

We are looking for you!

• Pay: $26.00-$30.00 per hour
• Comprehensive Family Benefits: Air Liquide offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.
• Support for Parents: We offer a 14-week paid child birth benefit to support growing families.
• Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.
• Early Access: Your benefits start day 1.

The Operations Assistant will provide support to plant operations at all plants in the Western Zone with high attention to TSMC and Micron Boise as they are going through major expansion/construction projects. Work in close alignment with zone gas plant managers and engineers to reduce their administrative workload. Work with the commercial team at the Phoenix TSMC commercial office for general office administration support.

Purchasing support

• Manage purchase requisitions
• Validate all requisition submissions to confirm that mechanical, performance, and scope requirements are explicitly articulated
• Manage purchase orders
• Write authorizations for capital expenditures (ACE) at request of plant management for all gas production facilities
• Manage receiving of purchase orders
• Support purchase order and invoice discrepancy resolution
• Resolve purchasing problems and follow up to ensure timely and accurate product delivery
• Purchase local supplies with P-Card and manage P-card receipt entries for TSMC operations
• Manage the addition of new vendors to the approved supplier list (via Graphite) and Avetta
• Manage current use vendors that drop out of Avetta Identify and implement pricing agreements with preferred suppliers
• Work with plant managers, engineering teams to ensure all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products
• Assist with expense report submission and managing office petty cash

MOC Coordinator

• Assist operations in the entering of MOCs
• Routinely review open MOCs and ensure MOCs are moving toward closure

Receptionist Duties

• Answering phones, greeting visitors, controlling access to the office
• Tracking supplies for the office and TSMC gas plant
• Purchasing and restocking supplies for the office and TSMC gas plant
• Manage and coordinate the access and badging of visitors and vendors to the office and TSMC gas plant
• Organization and support of internal and external meetings at the commercial office and TSMC gas plant
• Support of TSMC meetings utilizing the TSMC portal
• Receive, sort, and distribute mail, packages, and incoming deliveries

Team Support

• Assist managers with onboarding new employees (laptop, cell phone, etc…)
• Assist managers and engineers with maintaining a critical spare part list and inventory
• Assist commercial team with generating monthly billing reports
• Assist gas plant team with standardizing and generating monthly production reports
• Assist gas plant manager with payroll entry
• Assist with annual PJP filing with TSMC
• Assist with audit action item closure

Are you a MATCH?

Education & Experience

• High school diploma or GED
• 1-2 years of proven administrative, clerical, customer service, or office assistant experience

Key Competencies & Technical Skills

• Time management: Pinpointing critical priorities while juggling constant interruptions and strict deadlines
• Written/Verbal Communication: Expressing clarity during internal messaging and exhibiting customer service excellence
• Spreadsheets: Utilizing formulas, pivot tables, and data sorting to track budgets or inventory
• Office Suites: Advanced mastery of Google Workspace

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.