Operations Administrative Assistant

Air Liquide; Phoenix (AZ); On-site; USD 36,000 - 41,000; Full time

Job summary

Air Liquide is seeking an Operations Administrative Assistant to support plant operations in Phoenix, AZ. The role handles receptionist duties, purchasing, MOC coordination, meetings, and light payroll tasks while ensuring accurate processing of requisitions and vendor management.

We offer a comprehensive benefits package, including medical, dental, vision, life, disability, 401(k) with company match, and paid time off.

Qualifications

• High school diploma or GED required.
• 1–2 years of proven administrative, clerical, customer service, or office assistant experience preferred.

Responsibilities

• Answering phones and greeting visitors; manage office access and badges.
• Coordinate purchasing: requisitions, purchase orders, vendor setup, and invoice resolution.
• Support MOC coordination: track open MOCs and drive closure.
• Assist with meetings: organize internal/external meetings and prepare materials.
• Assist with payroll entry and monthly production reports.

Skills

Time management

Written/Verbal Communication

Spreadsheets

Office Suites

Education

High school diploma or GED

Tools

Google Workspace

Job description

R10101687 Operations Administrative Assistant (Open)Location:Phoenix, AZ (Admin Office) - ManagementAir Liquide Electronics innovative electronic materials respond to increasingly challenging customer demands for improved mobility, connectivity, computing power and energy consumption. We offer ultra pure carrier gases, a wide range of specialty gases and advanced precursor molecules, enabling equipment for safe distribution, purification and on-line purity control. On site, manufacturers rely on our expertise in providing full management of these gases, advanced molecules and equipment and in helping to continuously improve production processes.How will you CONTRIBUTE and GROW?We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative.At Air Liquide, we RESPECT, HONOR and VALUE diversity.Air Liquide is Hiring for a Operations Administrative Assistant in Phoenix, AZ!We are looking for you!Pay: $26.00-$30.00 per hourComprehensive Family Benefits: Air Liquide offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.Support for Parents: We offer a 14-week paid child birth benefit to support growing families.Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.Early Access: Your benefits start day 1.The Operations Assistant will provide support to plant operations at all plants in the Western Zone with high attention to TSMC and Micron Boise as they are going through major expansion/construction projects. Work in close alignment with zone gas plant managers and engineers to reduce their administrative workload. Work with the commercial team at the Phoenix TSMC commercial office for general office administration support.Purchasing supportManage purchase requisitionsValidate all requisition submissions to confirm that mechanical, performance, and scope requirements are explicitly articulatedManage purchase ordersWrite authorizations for capital expenditures (ACE) at request of plant management for all gas production facilitiesManage receiving of purchase ordersSupport purchase order and invoice discrepancy resolutionResolve purchasing problems and follow up to ensure timely and accurate product deliveryPurchase local supplies with P-Card and manage P-card receipt entries for TSMC operationsManage the addition of new vendors to the approved supplier list (via Graphite) and AvettaManage current use vendors that drop out of Avetta Identify and implement pricing agreements with preferred suppliersWork with plant managers, engineering teams to ensure all deliveries satisfy the assigned purchase orders and report any back-ordered or missing productsAssist with expense report submission and managing office petty cashMOC CoordinatorAssist operations in the entering of MOCsRoutinely review open MOCs and ensure MOCs are moving toward closureReceptionist DutiesAnswering phones, greeting visitors, controlling access to the officeTracking supplies for the office and TSMC gas plantPurchasing and restocking supplies for the office and TSMC gas plantManage and coordinate the access and badging of visitors and vendors to the office and TSMC gas plantOrganization and support of internal and external meetings at the commercial office and TSMC gas plantSupport of TSMC meetings utilizing the TSMC portalReceive, sort, and distribute mail, packages, and incoming deliveriesTeam SupportAssist managers with onboarding new employees (laptop, cell phone, etc…)Assist managers and engineers with maintaining a critical spare part list and inventoryAssist commercial team with generating monthly billing reportsAssist gas plant team with standardizing and generating monthly production reportsAssist gas plant manager with payroll entryAssist with annual PJP filing with TSMCAssist with audit action item closure_____________________Are you a MATCH?Education & ExperienceHigh school diploma or GED1–2 years of proven administrative, clerical, customer service, or office assistant experienceKey Competencies & Technical SkillsTime management: Pinpointing critical priorities while juggling constant interruptions and strict deadlinesWritten/Verbal Communication: Expressing clarity during internal messaging and exhibiting customer service excellenceSpreadsheets: Utilizing formulas, pivot tables, and data sorting to track budgets or inventoryOffice Suites: Advanced mastery of Google WorkspaceOur Differences make our PerformanceAt Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.