Operations - Administrative Assistant

Young World Physical Education; Hempstead (TX); On-site; USD 22,000 - 34,000; Full time

Job summary

Hempstead ISD Administration in Hempstead, Texas is seeking an Operations Administrative Assistant to organize routine work activities and provide clerical services to the Chief Operations Officer under minimal supervision.

Requirements include a high school diploma or GED, 2 years of secretarial experience in education, and strong keyboarding, data entry, budgeting basics, and multitasking abilities. This is a full-time on-site role with a salary of $16.67 to $25.38 per hour.

Qualifications

• High school diploma or GED required.
• Proficient in keyboarding, data entry, word processing, and file maintenance.
• Knowledge of English usage, grammar, spelling, and punctuation.
• Basic bookkeeping principles.
• Ability to create spreadsheets and databases.
• Ability to prioritize and multitask under supervisor needs.
• Strong organizational and interpersonal skills.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for the Chief and staff.
• Receive and process work orders.
• Maintain and file all reports and documents.
• Coordinate file maintenance schedules with central office.
• Answer incoming calls and route to staff.
• Maintain department budget records and payroll data.
• Order office supplies and prepare purchase orders.
• Welcome visitors and handle inquiries; maintain confidentiality.
• Schedule department activities and arrange meetings.

Skills

Keyboarding

Data entry

Word processing

File maintenance

English usage

Grammar

Spreadsheets

Databases

Bookkeeping basics

Multitasking

Organization

Communication

Interpersonal skills

Education

High school diploma or GED

Tools

MS Office

Spreadsheet software

Database software

Job description

Operations - Administrative Assistant

Hempstead ISD Administration - Hempstead, Texas Open in Google Maps

This job is also posted in Hempstead ISD

Job Details

• Job ID: 5875704
• Application Deadline: Posted until filled
• Posted: Aug 07, 2026 5:00 AM (UTC)
• Starting Date: Immediately

Job Description

Primary Purpose:

Under minimal supervision, organize and conduct the routine work activities of the operations department and provide clerical services to the Chief Operations Officer.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding, data entry, word processing, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Knowledge of basic bookkeeping principals
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Ability to multi-task numerous complex administrative activities
• Strong organizational, communication, and interpersonal skills

Experience:

• 2 years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, requisitions, and reports for the Chief and other operations department staff.
• Receive and process work orders.
• Compile maintain, and file all reports, records, and other documents.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.

Other

• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Position Type: Full-Time

Salary: $16.67 to $25.38 Per Hour

Job Requirements

Contact Information

• MaBisha Stubblefield , Director of Human Resources
• Administration
• Phone: [phone]
• Email: [e-mail]

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