Admin Assistant, Operations

Raul Yzaguirre School for Success; Houston (TX); On-site; USD 19,000 - 51,000; Part time

Job summary

The Raul Yzaguirre School for Success in Houston, Texas, is seeking an Administrative Assistant for their Operations Team. This role involves organizing and managing routine activities, providing clerical support with an emphasis on Accounts Payable processes and vendor management.

Qualifications include a high school diploma or GED and at least three years of administrative experience. The position offers a salary range of $18.35 to $24.75 per hour.

Qualifications

• At least three years of secretarial or administrative experience.
• Experience with financial recordkeeping and vendor payment processing preferred.

Responsibilities

• Process and track vendor invoices, purchase orders, and payment authorizations.
• Maintain accurate records of department budgets, expenditures, and reimbursements.
• Prepare correspondence, forms, and reports for Operations and Business Office leadership.
• Answer and respond to incoming calls, take messages, and route to appropriate staff.

Skills

Proficient in keyboarding

Data entry

Word processing

Strong organizational skills

Basic math skills

Effective communication

Knowledge of Accounts Payable procedures

Education

High school diploma or GED

Job description

Job Title: Administrative Assistant, Operations

Exemption Status/Test: Nonexempt

Reports to: Chief Operating Officer

Dept./School: Administration Office

Date Revised: 12/23/2025

Work Calendar: 238 Days (12M)

Hourly Rate: $18.35- $24.75 per hour

Primary Purpose

Under moderate supervision, organize and manage routine work activities for the Operations Team and Business Office. Provide clerical and administrative support to ensure efficient departmental operations, with a strong focus on Accounts Payable processes, vendor management, and financial documentation.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Proficient in keyboarding, data entry, word processing, and file maintenance
• Ability to use software for spreadsheets, databases, and word processing
• Strong organizational skills with ability to prioritize workflow and meet deadlines
• Ability to multi-task and manage complex administrative activities
• Basic math and financial reconciliation skills
• Effective communication and interpersonal skills
• Knowledge of Accounts Payable procedures preferred

Experience

• at least three years of secretarial or administrative experience
• Experience with financial recordkeeping and vendor payment processing preferred

Major Responsibilities and Duties

Financial & Accounts Payable Support

1. Process and track vendor invoices, purchase orders, and payment authorizations in accordance with Tejano Center policies.
2. Maintain accurate records of department budgets, expenditures, and reimbursements.
3. Assist with monthly reconciliation of accounts and prepare reports for the Business Office.

Administrative Support

1. Prepare correspondence, forms, reports, manuals, and presentations for Operations and Business Office leadership.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Order and maintain inventory of office supplies and equipment.
4. Monitor and process personnel time records, including leave requests and reports, and submit per district procedures.

Office Coordination

1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain appointment schedules and assist with travel arrangements for department staff.
3. Organize meetings and events, including preparing materials, scheduling facilities, and arranging equipment.
4. Receive, sort, and distribute mail and other documents to department staff.
5. Maintain confidentiality of information and follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment: Standard office equipment including computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional districtwide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.