Contract Administration Associate

Elliot Services; Lexington (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Short-Term and Long-Term Disability Insurance

401K with company match

Paid Vacation

Employee Stock Ownership Program

Job summary

A leading electrical contractor in Lexington is seeking a detail-oriented Contract Administration Associate to support operational tasks. This in-person role involves managing subcontractor agreements, maintaining records, and ensuring compliance with company policies. Ideal candidates have experience in administrative support and proficiency in Microsoft Office, particularly Excel. Benefits include disability insurance, 401K matching, and a paid vacation. Join a family-oriented team delivering quality and efficiency in contractual operations.

Qualifications

• Experience in administrative support or contract administration preferred.
• Strong accuracy in data entry and document review.
• Proficient in using digital record systems.

Responsibilities

• Assist with subcontractor onboarding and contract processing.
• Maintain records for subcontractors and vendors.
• Manage multiple subcontractor agreements effectively.
• Ensure accurate document control and reporting.

Skills

Proficiency in Microsoft Office (especially Excel)

Detail-oriented

Strong written and verbal communication

Ability to prioritize multiple tasks

Education

Business degree or equivalent

Job description

For over seven decades investor-owned utilities, municipalities, cooperatives, and others have entrusted their electrical construction and maintenance needs to Davis H. Elliot Company, Inc. (Elliot). Elliot is a full-service electrical contractor specializing in overhead and underground distribution, transmission, substations, lighting, traffic signaling, utility locating and industrial/commercial services.

Elliot is seeking a highly organized, detail‑oriented professional to join our growing Contract Administration team, ensuring accuracy and compliance across multiple business lines. As a Contract Administration Associate, you will play a crucial role in supporting essential operational tasks, strengthening workflow efficiency, and maintaining the high standards expected of our department.

If you enjoy structured processes, accuracy, documentation, and supporting multiple teams across a fast‑paced organization, we want to hear from you!

Your Key Responsibilities

Subcontract Execution & Support

• Assist with subcontractor and vendor onboarding.
• Support the processing of a variety of contract‑related documents, ensuring accuracy and compliance with company policies and regulatory requirements.
• Help oversee the lifecycle of subcontracts and related business agreements—from initial drafting and negotiation support to execution and renewal.
• Contribute to minimizing organizational risk through accurate document handling and adherence to procedural standards.

Recordkeeping & Database Management

• Maintain subcontractor and vendor records, including prequalification documentation and updates.
• Manage administrative records for subcontractors, vendors, and prequalification files with precision and consistency.

Project Coordination

• Manage multiple subcontractor agreements simultaneously while fielding requests from Operations.
• Prioritize and adapt to shifting timelines, maintaining efficiency in a dynamic environment.

Document Control & Organization

• Maintain detailed records, track deadlines, and update databases to ensure seamless document retrieval and accurate reporting.
• Work closely with Operations, Legal, Finance, and other teams to ensure alignment and accurate information sharing
• Provide clear, professional communication to both internal stakeholders and external partners.

Who We’re Looking For

Education & Experience

• A business degree, certificate, or equivalent is beneficial but not required.
• Experience in administrative support, contract administration, or documentation‑heavy roles is preferred.

Technical Skills

• Proficiency in Microsoft Office (especially Excel) and Adobe applications is essential.
• Ability to quickly learn and navigate digital record systems, workflows, and databases.

Attention to Detail

• Strong accuracy in data entry, document review, and record maintenance.
• Ability to identify missing information, inconsistencies, or errors.

Time Management & Organization

• Capable of prioritizing multiple tasks with strong follow‑through.
• Comfortable working in a fast‑paced environment with changing demands.

Communication Skills

• Strong written and verbal communication abilities.
• Able to interact professionally and effectively with internal teams and external partners.
• The Contract Administration Associate is a full‑time, 40‑hours‑per‑week hourly position.
• The anticipated work schedule is Monday through Friday, 8:00 AM to 5:00 PM.
• This role is not remote or hybrid and is an in‑person role based at our office.

Today, we are listed among Engineering News-Records Top 150 Specialty Contracting firms. Our success is based on our customers confidence in us; the loyalty, hard work and performance of our people; and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people being treated like family. Some of the benefits we offer our team include:

• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid VacationUniforms and PPE provided

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone] x1504
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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