Operations Admin & Records Coordinator (Landscape Services)

University of Notre Dame; Notre Dame (IN); On-site; USD 40,000 - 48,000; Full time

Job summary

The University of Notre Dame’s Landscape Services team within Facilities Design and Operations seeks an Administrative Assistant to provide comprehensive support across administrative, financial, and operational tasks. You’ll be the primary contact for the department, coordinating calendars, documents, procurement, and reporting activities to keep daily work on track.

You'll work closely with campus partners, vendors, and staff, handling sensitive information with discretion, maintaining

Qualifications

• Proficiency with Google Workspace and Microsoft Office applications.
• Excellent calendar management and scheduling skills.
• Strong written and verbal communication with staff, vendors, and campus partners.
• High attention to detail and ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Administrative Operations: serve as primary admin contact for Landscape Services and coordinate inquiries.
• Financial and Procurement Support: create requisitions, process POs, monitor transactions, and assist with budgeting.
• Records and Information Management: maintain records, databases, filing systems, and safeguarding confidential data.
• Operational Coordination: track work orders, coordinate between staff, contractors, and campus stakeholders.
• Employee and Departmental Support: onboard staff, coordinate training, and assist with meetings.
• Special Projects and Continuous Improvement: participate in projects to improve operational efficiency.

Skills

Google Workspace

Microsoft Office

Calendar management

Communication

Organization

Attention to detail

Initiative

Education

High School Diploma or GED

Job description

The University of Notre Dame’s Landscape Services team within Facilities Design and Operations seeks an Administrative Assistant to provide comprehensive support across administrative, financial, and operational tasks. You’ll be the primary contact for the department, coordinating calendars, documents, procurement, and reporting activities to keep daily work on track.

You'll work closely with campus partners, vendors, and staff, handling sensitive information with discretion, maintaining