Administrative Assistant - Food Service & Operations

Compass Group USA; Notre Dame (IN); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Instapay (early access to your wages)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy, part of Compass Group USA, is seeking a clerical assistant at Notre Dame, IN. You will provide administrative support for food service programs and assist with staffing and record-keeping. The role includes data entry of cash sales, meal counts, and banking reconciliations.

You will work with school personnel, administrators, and families, maintaining professional relations and ensuring compliance with program requirements. This is a part-time, on-site position with team-oriented duties.

Qualifications

• Experience providing clerical and administrative support.
• Ability to manage cash sales and meal count entries.
• Ability to coordinate staffing with school personnel and supervisors.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.

Skills

Clerical skills

Administrative support

Customer service

Staffing coordination

Records management

Cash handling

Tools

Computer

Job description

Levy, part of Compass Group USA, is seeking a clerical assistant at Notre Dame, IN. You will provide administrative support for food service programs and assist with staffing and record-keeping. The role includes data entry of cash sales, meal counts, and banking reconciliations.

You will work with school personnel, administrators, and families, maintaining professional relations and ensuring compliance with program requirements. This is a part-time, on-site position with team-oriented duties.