Operations / Admin Manager

Vertu Agent, LLC.; United States; Remote; USD 20,000 - 30,000; Full time

Benefits offered by this job

Remote work

Job summary

Vertu Agent, LLC. is seeking an experienced Operations/Office Manager to run day-to-day operations for a growing US business. You will own processes, coordinate teams and contractors, and maintain accurate CRM and task tracking systems.

You will support payroll prep, invoicing and bookkeeping handoffs, document SOPs, and automate repeat work using Notion, Zapier, and AI tools. Fluency in English is required to interact with clients and vendors.

Qualifications

• 4+ years in operations or office management.
• 2+ years experience with a US company is required.
• Strong organizational skills and ability to own processes without supervision.
• Proficiency with Notion, Asana or ClickUp, Google Workspace and a CRM.
• C1 English; confident with clients and vendors.

Responsibilities

• Own day-to-day operations including orders, scheduling, vendors and client communication.
• Coordinate the team and contractors; track tasks and deadlines.
• Keep the CRM and job-tracking systems accurate; support payroll prep, invoicing and bookkeeping handoffs.
• Document processes as SOPs and automate repeat work with Notion, Zapier and AI tools.
• Report weekly on key numbers and open issues; solve problems independently.

Skills

Operations experience

Office management

CRM

Notion

Asana/ClickUp

Google Workspace

English (C1)

Tools

Notion

Asana

ClickUp

Google Workspace

CRM

Job description

You’ll run the back office of a growing US business in trades, real estate, merch or consulting, so the owner can focus on clients and growth.

What you’ll do: Own day-to-day operations: orders, scheduling, vendors and client communication. Coordinate the team and contractors; track tasks and deadlines. Keep the CRM and job-tracking systems accurate. Support payroll prep, invoicing and bookkeeping handoffs. Document processes as SOPs and automate repeat work with Notion, Zapier and AI tools. Report weekly on key numbers and open issues. Solve problems independently and only elevate what needs the owner.

Must have: 4+ years in operations or office management, 2+ for a US company. Strong organization; owns a process without supervision. Notion, Asana or ClickUp, Google Workspace and a CRM. C1 English, confident with clients and vendors.

Nice to have: Zapier or Make, QuickBooks, Jobber or ServiceTitan, DoorLoop or AppFolio.

Top of range: end-to-end workflow ownership, self-built automation, managing people or vendors.

$20,000-30,000 USD/year ($1,800-2,600/month) base plus potential commission. Full-time, remote, US business hours.