Senior Executive Assistant (Ops & AI Workflows)

Vertu Agent, LLC.; United States; Remote; USD 20,000 - 29,000; Full time

Benefits offered by this job

100% remote

Job summary

Vertu Agent, LLC. seeks a dedicated executive assistant to be the right hand to the founder of a US service, finance or advisory firm. You will manage calendars, inbox, travel, and build the systems that keep the business moving, on a full-time schedule during US business hours.

You will speak for the founder with clients and vendors, run priorities and prep, and create workflows in Notion, Asana, Zapier, and Google Workspace. 4+ years in EA/Chief-of-Staff roles and strong English are required.

Qualifications

• 4+ years as an EA or chief-of-staff–style assistant, including 2+ supporting a US founder or executive.
• C1 English or better, and comfort on live client calls.
• Strong command of Google Workspace and at least one project tool.

Responsibilities

• Manage the calendar, inbox and travel, and keep the founder one step ahead.
• Run weekly priorities, meeting prep, follow-ups and action-item tracking.
• Speak for the founder with clients, vendors and the team, on calls and over email.
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants.
• Keep the CRM (HubSpot or similar) clean and up to date.
• Prepare documents, decks and reports, and run light research.
• Spot bottlenecks and fix them without being asked.

Skills

Executive support

Ownership

Fast response

Client communication

Tools

Google Workspace

Asana

Zapier

Notion

HubSpot

Job description

You'll be the right hand to the founder of a US service, finance or advisory firm. You'll run their calendar, inbox and priorities, and build the systems that keep the business moving. Full-time, US business hours. Base pay $1,800–2,600 USD/month.

What you'll do

• Manage the calendar, inbox and travel, and keep the founder one step ahead.
• Run weekly priorities, meeting prep, follow-ups and action-item tracking.
• Speak for the founder with clients, vendors and the team, on calls and over email.
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants.
• Keep the CRM (HubSpot or similar) clean and up to date.
• Prepare documents, decks and reports, and run light research.
• Spot bottlenecks and fix them without being asked.

Must have

• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive.
• C1 or better English, and comfort on live client calls.
• Strong command of Google Workspace and at least one project tool.
• Hands-on use of AI tools to speed up work.
• Discretion, ownership and fast response time during US hours.

Nice to have

• Professional services, finance or real estate experience; HubSpot; Zapier or Make.
• Top of the range: founder-level experience, workflows you've built yourself, and a track record of running ops without supervision.

Compensation & Remote

• $20,000–30,000 USD/year ($1,800–2,600/month) base plus potential commission. 100% remote, full-time, US business hours.