Administrative & Budget Coordinator

Kamehameha Schools; Makawao (HI); On-site; USD 33,000 - 44,000; Full time

Job summary

Kamehameha Schools Maui seeks an Administrative Coordinator to join the Lower Division Administrative Support Team. The role emphasizes strong Microsoft 365 skills, Outlook scheduling, calendar management, and advanced Excel for budgeting and procurement.

Work involves coordinating travel, events, enrollment tasks, HR processes, and report preparation while collaborating with students, faculty, families, and community partners in alignment with KS values.

Qualifications

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of organizational competencies: accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Responsibilities

• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens messages and correspondence; disseminates information internally.
• Transcribes, types routine correspondence, and handles documentation as needed.
• May handle department budget processes including purchase orders and monthly reconciliations.
• Maintains confidential files and HR-related documentation for new hires.
• Coordinates travel and assists in planning department events.
• Prepares reports and provides back-up support to staff.
• Cross-trains and trains other administrative staff.
• Coordinates facility repairs and routes issues to vendors.

Skills

Microsoft 365

Outlook

Scheduling

Calendar management

Excel

Education

High School Diploma/Equivalent

Tools

Word processing

Spreadsheets

Multimedia presentations

Job description

Kamehameha Schools Maui seeks an Administrative Coordinator to join the Lower Division Administrative Support Team. The role emphasizes strong Microsoft 365 skills, Outlook scheduling, calendar management, and advanced Excel for budgeting and procurement.

Work involves coordinating travel, events, enrollment tasks, HR processes, and report preparation while collaborating with students, faculty, families, and community partners in alignment with KS values.