Operations Admin & Inventory Specialist

Ponca City Development Authority; Ponca City, Northern (OK, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Ponca City Development Authority is seeking an Administrative & Inventory Support professional to report to the Office Manager. Responsibilities include handling calls, visitors, filing, correspondence, mail, and vendor billing.

The role supports inventory control, ERP reporting, procurement, and cross-department collaboration. Candidates should have a high school diploma or GED, strong communication skills, and proficiency in QuickBooks Online and Microsoft Office.

Qualifications

• Must have High School Diploma or GED.
• Proficient with QuickBooks Online accounting software.
• Proficient with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong time management and ability to multi-task.

Responsibilities

• Answer and manage inbound phone calls and direct visitors.
• Maintain electronic and hard copy filing systems; handle correspondence and mail.
• Provide AP/AR support in QuickBooks Online; prepare client invoices and statements; process vendor billing.
• Support other operational areas with administrative tasks as needed.

Skills

Written & verbal communication

Time management

Multi-tasking

Inventory control

Microsoft Office

QuickBooks Online

Education

High School Diploma or GED

Tools

QuickBooks Online

Microsoft Office Suite

Job description

Ponca City Development Authority is seeking an Administrative & Inventory Support professional to report to the Office Manager. Responsibilities include handling calls, visitors, filing, correspondence, mail, and vendor billing.

The role supports inventory control, ERP reporting, procurement, and cross-department collaboration. Candidates should have a high school diploma or GED, strong communication skills, and proficiency in QuickBooks Online and Microsoft Office.