Administrative & Inventory Support

Ponca City Development Authority; Ponca City, Northern (OK, KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Ponca City Development Authority is seeking an Administrative & Inventory Support professional to report to the Office Manager. Responsibilities include handling calls, visitors, filing, correspondence, mail, and vendor billing.

The role supports inventory control, ERP reporting, procurement, and cross-department collaboration. Candidates should have a high school diploma or GED, strong communication skills, and proficiency in QuickBooks Online and Microsoft Office.

Qualifications

• Must have High School Diploma or GED.
• Proficient with QuickBooks Online accounting software.
• Proficient with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong time management and ability to multi-task.

Responsibilities

• Answer and manage inbound phone calls and direct visitors.
• Maintain electronic and hard copy filing systems; handle correspondence and mail.
• Provide AP/AR support in QuickBooks Online; prepare client invoices and statements; process vendor billing.
• Support other operational areas with administrative tasks as needed.

Skills

Written & verbal communication

Time management

Multi-tasking

Inventory control

Microsoft Office

QuickBooks Online

Education

High School Diploma or GED

Tools

QuickBooks Online

Microsoft Office Suite

Job description

Duties and Responsibilities

• The Administrative & Inventory Support will report to the Office Manager and work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:

Administrative Responsibilities

• Manage inbound phone calls
• Receive and direct site visitors
• Maintain and manage electronic and hard copy filing systems
• Correspondence including e -mails, memos and internal documents
• Manage inbound and outbound mail
• AP/AR support utilizing QuickBooks Online
• Creation of client invoices and statements.
• Processing of vendor billing
• Provide administrative support to other operational areas
• Other administrative duties as required

Inventory Responsibilities

• Manage inbound and outbound shipments utilizing the ERP system
• Create inventory control reports (i.e. cycle count, low inventory, stock on hand reports, etc.)
• Support procurement activities
• Other inventory duties as required

Qualifications

Minimum Qualifications

• Education
• High School Diploma or GED

Specialized Knowledge

• Working knowledge of QuickBooks Online accounting software
• Proficient in Microsoft Office Suite
• Inventory control and tracking

Required Skill Sets

• Ability to follow written and verbal directions
• Excellent written and verbal communication skills
• Excellent time management skills and ability to multi -task

Other Characteristics

• Attention to detail
• Able to work independently but also work as a part of a team as needed
• Able to make sound decisions in a timely manner

Professional Certification (s)

• N/A

Experience

• At least 3 years’ experience in an office environment in an administrative role

Working Conditions

• Temperature Controlled Facility Environment

Physical Requirements

• Ability to sit for extended periods of time
• Ability to lift 25lbs