Operations Admin – GMP & ERP Support

TopGum Industries; Copiague (NY); On-site; USD 30,000 - 36,000; Full time

Job summary

TopGum Industries in Copiague, NY is seeking an Operations Admin to support daily production operations, maintain accurate documentation, and coordinate with the purchasing team to ensure timely materials.

The role emphasizes batch ticket closure, inventory reconciliation, and compliance within a fast-paced gummy manufacturing environment. Strong Excel/ERP experience and organizational skills are essential.

Qualifications

• High school diploma or equivalent required; post-secondary education in Business Administration is an asset but not required.
• Experience with an MRP/ERP system or willingness to learn (training provided).
• Proficient in Microsoft Excel, Word, and Outlook; strong attention to detail and accuracy in data entry.

Responsibilities

• Conduct routine consumables/office supplies counts, and create and submit process purchase requisitions for consumables items, as required.
• Stock office areas with supplies, as required (printers, coffee areas, etc.).
• Coordinate incoming mail and distribution of delivered consumable items, as required.
• Coordinate meeting/visit logistics including room setups, lunches, and required materials.
• Perform other administrative duties in support of the Operations Leadership Team, as required.
• Coordinate with Production to ensure completed batch tickets are closed and reconciled promptly.
• Complete all batch closings in the ERP/MRP system to ensure inventory accuracy and batch traceability.
• Support Warehouse and Production to reconcile inventory items used in production activities. Assist with inventory discrepancy investigations.
• Support production reporting and KPI data collection.
• Assist the Warehouse Team with inventory cycle count administration.
• Support internal audits and ensure compliance with GMP, HACCP, and other regulatory standards.
• Support continuous improvement initiatives by identifying inefficiencies and proposing solutions.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Multitasking

Willingness to learn

Education

High school diploma or equivalent

Post-secondary education in Business Administration asset

Tools

MRP/ERP system

Job description

TopGum Industries in Copiague, NY is seeking an Operations Admin to support daily production operations, maintain accurate documentation, and coordinate with the purchasing team to ensure timely materials.

The role emphasizes batch ticket closure, inventory reconciliation, and compliance within a fast-paced gummy manufacturing environment. Strong Excel/ERP experience and organizational skills are essential.