Operations Admin Assistant: Manufacturing & Logistics

Vestas; Brighton (CO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) matching

Tuition Assistance and Educational Re­

Life insurance

Paid time off/Paid holidays

Professional development and training

Additional voluntary benefit options

Job summary

Vestas in Brighton, CO seeks an Administrative Assistant to support production and warehouse operations with administrative, operational, and logistical tasks essential for daily site activity.

You will greet visitors, manage check‑ins, coordinate shipping paperwork, update schedules, assist with inventory, onboarding, meetings, and safety records, and maintain accurate documentation through a collaborative, detail‑oriented approach.

Qualifications

• High school diploma, GED, or equivalent required.
• 1-3 years of experience in an administrative support, manufacturing, warehouse, logistics, or operations environment preferred.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn manufacturing-related systems such as ERP, inventory management, and maintenance software.
• Strong attention to detail and commitment to maintaining accurate documentation and records.
• Ability to communicate professionally with production teams, warehouse personnel, contractors, vendors, drivers, and leadership.
• Ability to read, understand, and follow operational procedures, shipping documentation, and safety requirements.
• Strong organizational and multitasking skills in a fast-paced environment with changing priorities.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Dependable work ethic with the flexibility to support operational and shift-based business needs.
• Strong problem-solving skills and the ability to navigate daily operational challenges effectively.

Responsibilities

• Serve as the first point of contact for employees, visitors, contractors, vendors, and drivers entering the facility.
• Manage visitor check-in procedures, issue badges, coordinate safety orientations, and ensure compliance with site protocols.
• Coordinate inbound and outbound shipping documentation, including bills of lading, packing slips, material receipts, and shipment records.
• Support production and warehouse leadership by maintaining schedules, updating shift rosters, and preparing employee communications.
• Assist with inventory management of office supplies, PPE, warehouse consumables, labels, and other operational materials.
• Receive, sort, and distribute incoming mail, materials, and small packages while maintaining accurate records.
• Prepare, update, and maintain operational documents such as work instructions, safety records, compliance documentation, and daily operational reports.
• Assist with onboarding and training coordination for new employees, contractors, and temporary staff, ensuring required paperwork is completed.
• Coordinate facility meetings by reserving meeting rooms, preparing materials, arranging catering, and supporting presentations and production reporting.
• Support safety initiatives by maintaining SDS binders, distributing PPE, filing incident reports, and assisting with safety committee activities.
• Assist supervisors with administrative projects including printing work orders, posting communications, laminating documents, and updating visual management boards.
• Process purchase requisitions, vendor orders, and expense submissions related to facility operations.
• Maintain a clean, organized, and professional reception and office environment.
• Perform other duties as assigned in support of manufacturing and warehouse operations.

Skills

MS Office

ERP systems

Inventory management

Communication

Education

High School diploma or GED

Tools

ERP software

Inventory management software

Job description

Vestas in Brighton, CO seeks an Administrative Assistant to support production and warehouse operations with administrative, operational, and logistical tasks essential for daily site activity.

You will greet visitors, manage check‑ins, coordinate shipping paperwork, update schedules, assist with inventory, onboarding, meetings, and safety records, and maintain accurate documentation through a collaborative, detail‑oriented approach.