Administrative Assistant

Vestas Wind Systems A/S; Brighton (CO); Presencial; USD 32.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Tuition assistance

Educational reimbursement

Life insurance

Paid time off

Paid holidays

Professional development

Training opportunities

Voluntary benefits

Descripción de la vacante

Vestas is seeking an Administrative Assistant in Brighton, Colorado to support production, warehouse, and facilities leadership. You will handle administrative, operational, and logistical tasks to ensure accurate documentation, inventory coordination, safety compliance, and smooth day-to-day operations in a fast-paced manufacturing environment.

Responsibilities include visitor coordination, shipping document control, shift roster updates, onboarding, and purchasing workflows.

Formación

• High school diploma or equivalent required.
• 1–3 years administrative experience in admin, manufacturing, warehouse, logistics, or operations preferred.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to learn ERP, inventory management, and maintenance systems quickly.
• Strong attention to detail and documentation practices.
• Professional communication with production teams, vendors, and leadership.

Responsabilidades

• Serve as the first point of contact for employees, visitors, contractors, vendors, and drivers entering the facility.
• Coordinate inbound and outbound shipping documentation, including bills of lading, packing slips, material receipts, and shipment records.
• Support production and warehouse leadership by maintaining schedules and updating shift rosters.
• Assist with inventory management of office supplies, PPE, warehouse consumables, labels, and other materials.
• Prepare, update, and maintain operational documents such as work instructions and safety records.
• Coordinate onboarding and training for new employees and temporary staff; ensure required paperwork is completed.
• Process purchase requisitions, vendor orders, and expense submissions related to facility operations.

Conocimientos

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

ERP systems

Inventory management

Educación

High school diploma

GED

Herramientas

ERP software

Inventory management software

Maintenance software

Descripción del empleo

Administrative Assistant

Brighton, CO

Vestas is the energy industry's global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines. Since 2010, the Nacelles Factory in Brighton has proudly manufactured nacelles and hubs for wind turbines in over 265,000 square feet of production space.

Join our operations team and play a key role in supporting the daily activities of a fast-paced manufacturing and warehouse environment. In this position, you will provide administrative, operational, and logistical support to production, warehouse, and facility leadership. Your efforts will help ensure efficient communication, accurate documentation, inventory coordination, safety compliance, and seamless day-to-day operations that support the production of world-class wind turbine components.

What does an Administrative Assistant do?

• Serve as the first point of contact for employees, visitors, contractors, vendors, and drivers entering the facility.
• Manage visitor check-in procedures, issue badges, coordinate safety orientations, and ensure compliance with site protocols.
• Coordinate inbound and outbound shipping documentation, including bills of lading, packing slips, material receipts, and shipment records.
• Support production and warehouse leadership by maintaining schedules, updating shift rosters, and preparing employee communications.
• Assist with inventory management of office supplies, PPE, warehouse consumables, labels, and other operational materials.
• Receive, sort, and distribute incoming mail, materials, and small packages while maintaining accurate records.
• Prepare, update, and maintain operational documents such as work instructions, safety records, compliance documentation, and daily operational reports.
• Assist with onboarding and training coordination for new employees, contractors, and temporary staff, ensuring required paperwork is completed.
• Coordinate facility meetings by reserving meeting rooms, preparing materials, arranging catering, and supporting presentations and production reporting.
• Support safety initiatives by maintaining SDS binders, distributing PPE, filing incident reports, and assisting with safety committee activities.
• Assist supervisors with administrative projects including printing work orders, posting communications, laminating documents, and updating visual management boards.
• Process purchase requisitions, vendor orders, and expense submissions related to facility operations.
• Maintain a clean, organized, and professional reception and office environment.
• Perform other duties as assigned in support of manufacturing and warehouse operations.

What are we looking for in an Administrative Assistant?

• High school diploma, GED, or equivalent required.
• 1-3 years of experience in an administrative support, manufacturing, warehouse, logistics, or operations environment preferred.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn manufacturing-related systems such as ERP, inventory management, and maintenance software.
• Strong attention to detail and commitment to maintaining accurate documentation and records.
• Ability to communicate professionally with production teams, warehouse personnel, contractors, vendors, drivers, and leadership.
• Ability to read, understand, and follow operational procedures, shipping documentation, and safety requirements.
• Strong organizational and multitasking skills in a fast-paced environment with changing priorities.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Dependable work ethic with the flexibility to support operational and shift-based business needs.
• Strong problem-solving skills and the ability to navigate daily operational challenges effectively.

Benefits Offered

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Tuition Assistance and Educational Reimbursement
• Life insurance
• Paid time off
• Paid holidays
• Professional development and training opportunities
• Additional voluntary benefit options

Hourly rate: $23.00/hr - $28.00/hr

Why Join Vestas?

We offer an exciting opportunity with meaningful development potential in an inspiring, fast-paced environment at the world's leading wind turbine manufacturer. We value initiative, collaboration, accountability, and attention to detail. You'll be part of a diverse, international team committed to safety, sustainability, and supporting one another while helping drive the future of renewable energy.

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us.

With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.

With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.