Operations & Admin Assistant — Flexible Schedule & Growth

State Farm; Grapevine (TX); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Company parties

Competitive salary

Dental insurance

Flexible schedule

Training & development

Job summary

State Farm Agent Team in Grapevine, TX is seeking an Operations/Administrative Assistant to support daily administrative and operational needs across the agency. You will coordinate workflows, maintain documentation, support HR and payroll processes, and ensure tasks are completed accurately.

This high-trust role requires discretion, attention to detail, and strong communication. Ideal candidate is organized, proactive, and comfortable working with leadership to drive efficiency across multiple

Qualifications

• Strong organizational skills with exceptional attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Excel, and task management tools.
• Experience supporting HR, payroll, or operations is a plus.

Responsibilities

• Manage calendar, meetings, and agendas for COO.
• Prepare documents, reports, and trackers.
• Maintain organized digital files and operational documentation.
• Track deadlines, action items, and recurring operational tasks.
• Assist with onboarding and offboarding processes.
• Support personnel file management and compliance documentation.
• Coordinate updates in commission system and regular audits of system functionality (in partnership with payroll/HR).
• Help maintain policies, SOPs, and internal process documentation.
• Help manage task boards, dashboards, or trackers (e.g., Monday.com or similar tools).
• Follow up with managers and team members on assigned action items.
• Support process improvements and consistency across offices.
• Schedule and confirm quality appointments for investment team.
• Maintain notes system for investment client data.

Skills

Strong organizational skills

Discretion & confidentiality

Written & verbal communication

Proficiency with Microsoft Office

HR/payroll support experience

Tools

Microsoft Excel

Monday.com

Job description

State Farm Agent Team in Grapevine, TX is seeking an Operations/Administrative Assistant to support daily administrative and operational needs across the agency. You will coordinate workflows, maintain documentation, support HR and payroll processes, and ensure tasks are completed accurately.

This high-trust role requires discretion, attention to detail, and strong communication. Ideal candidate is organized, proactive, and comfortable working with leadership to drive efficiency across multiple