Operations Admin Assistant

Global Channel Management, Inc; Long Beach (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading management firm is seeking an Operations Administrative Assistant with at least 3 years of experience. The role involves managing projects and contracts, handling customer disputes, and maintaining office supplies. Proficiency in MS Office and strong communication skills are essential. This position is based in Long Beach, California.

Qualifications

• 3+ years of experience in an administrative role.
• Proficient in MS Office Suite and Oracle based software.
• Strong communication and organizational skills.

Responsibilities

• Manage projects and contracts via Job Design.
• Handle customer/contract disputes as needed.
• Create and maintain office purchase orders.

Skills

Multi-tasking

Prioritization

Proficiency in MS Office Suite

Knowledge of accounting/bookkeeping

Excellent written & verbal communication skills

Experience in dealing with customer/contract disputes

Tools

MS Office Suite

Oracle based software

Job description

About the job Operations Admin Assistant

Operations Administrative Assistant needs 3+ years experience

• Experience in multi-tasking and prioritization a must.
• Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge.
• Basic knowledge of accounting/bookkeeping. Excellent written & verbal communication skills.
• Uploading and Maintaining Projects and Contracts via Job Design
• Includes change orders, releasing equipment, filing o Certificates of Insurance o Warranty Letters
• Handle customer/ contract disputes as needed Maintaining Relationships, including quarterly visits Processing of all district Accounts Payable
• Create general office purchase orders and maintain tracking
• Maintenance of Office Supplies o Expenses and New Vendor Requests