Operations Assistant / Receptionist

Globalchannelmanagement; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Globalchannelmanagement is seeking a dual-function professional to handle front-of-house reception duties while supporting procurement, administration, and financial operations. The role involves reviewing and processing PO requests, maintaining accurate financial data, and coordinating with multiple departments to ensure timely completion of tasks.

The ideal candidate has a Bachelor's degree and 1–2 years in procurement or admin support, with Oracle and Excel proficiency and strong

Qualifications

• Bachelor's degree in Business, Finance, Supply Chain, or equivalent.
• 1–2 years of related procurement/administration experience.
• Experience with Oracle and Microsoft Office; Excel proficiency.
• Strong attention to detail and data validation in financial/order data.
• Excellent written and verbal communication; professional presentation.
• Strong planning, organization, and prioritization to meet deadlines.
• Ability to interface with multiple functional groups.

Responsibilities

• Front-of-House Coordination: primary office contact, greet visitors, answer calls, manage correspondence.
• Purchase Order Processing: review, validate, and process PO requests with correct financial data.
• Exception & Query Management: handle PO-related issues with vendors/customers; resolve processing exceptions.
• Financial Accuracy Tracking: manage aging PO accounts and outstanding balances for accurate reporting.
• Project Setup Support: assist with initial project setups, fee validations, and process documentation.
• Cross-Functional Partnership: collaborate with Operations and Accounting to enforce policies and drive efficiency.

Skills

PO management

Financial data validation

Communication

Organization

Cross-functional collaboration

Education

Bachelor's degree in Business/Finance/Supply Chain

Tools

Oracle

Microsoft Office

Excel

Job description

Position Overview

This dual-function role serves as a key front-of-house representative and operational support specialist. The position is responsible for managing day-to-day administrative reception duties while simultaneously supporting supply chain, procurement, and financial administration operations by reviewing, validating, and processing purchase order requests.

Qualifications

• Education: Bachelor's Degree in Business, Finance, Supply Chain, or equivalent work experience required.

• Experience: 1–2 years of related experience in procurement, administration, or operational support required.

• Technical Skills: Oracle and Microsoft Office Suite experience required, with demonstrated proficiency in Excel.

• Core Competencies:

• Prior background in purchase order (PO) management or financial transaction processing preferred.

• Strong attention to detail and a proven ability to validate financial and order data.

• Excellent written and oral communication skills, with the ability to present information clearly and professionally.

• Strong organization, planning, and task-prioritization skills to consistently meet operational deadlines.

• Ability to interface professionally with different functional groups and multiple levels of personnel.

Major Duties & Responsibilities

• Front-of-House Coordination: Serves as the primary point of contact for the office, greeting and assisting visitors, answering and directing phone calls, and handling incoming/outgoing correspondence.

• Purchase Order Processing: Reviews, validates, and processes incoming customer and vendor purchase order (PO) requests while ensuring correct financial data is logged and billed.

• Exception & Query Management: Acts as the primary point of contact for vendors and customers regarding POs, identifying errors, and resolving processing exceptions through cross-functional teamwork.

• Financial Accuracy Tracking: Manages aging PO accounts and outstanding operational balances to maintain exact financial reporting standards.

• Project Setup Support: Assists internal teams with initial project setups, fee validations, and procedural documentation to contribute to uniform standard workflows.

• Cross-Functional Partnership: Collaborates closely with the internal Operations and Accounting departments to enforce corporate policies, communicate data inputs, and drive performance efficiencies.