Operations Admin and Funding Navigator

Marshall University School of Pharmacy; Huntington (WV); Remote; USD 45,000 - 75,000; Full time

Job summary

Marshall University seeks an Operations Admin and Funding Navigator to support the West Virginia Grant Resource Centers. This full-time remote role helps communities, not-for-profit organizations, and eligible applicants identify funding opportunities, prepare competitive proposals, and submit complete packages.

Strong written and oral communication and research skills are essential; some travel is required.

Qualifications

• Bachelor's degree required.
• Grant writing experience preferred.
• Experience with budgeting and financial record keeping is a plus.

Responsibilities

• Identify funding opportunities for client projects.
• Draft outlines and checklists for opportunities.
• Compile research to support grant proposals.
• Design surveys for proposal-development capacity.
• Create materials for an online resource lab.
• Maintain records and project files for management.
• Assist with travel logistics and settlements.
• Track expenses and draft progress reports.
• Assist with proposal development and letters of support.
• Other duties as assigned by Director or PI.

Skills

Grant writing

Budgeting

Research

Project management

Education

Bachelor's degree

Tools

Banner

Financial record keeping

Job description

Department VP for Executive Affairs Summary - RC1060SL

Job Description

Job Summary: This is a full-time remote position. The West Virginia Grant Resource Centers assist local government and other eligible applicants with grant identification, writing, and submission - to develop a stronger grant capacity ecosystem. The focus is on the pre-award process to help communities, not-for-profit organizations, and other eligible applicants identify funding opportunities, put together competitive proposals, and submit complete application packages. The Grant Centers are looking for an Operations Admin and Funding Navigator with proven ability to work on several projects at once on tight deadlines; understand technical writing, deadlines, and grant eligibility criteria; use creative problem-solving; assist with travel and reimbursement processes; and perform research and data entry. Strong written and oral communication and research skills and a professional, team-oriented mentality are a must. Some travel is required. This is a grant-funded position.

Duties and Responsibilities

• Identify and interpret relevant funding opportunities for client projects
• Draft outlines, overviews, and/or checklists of relevant funding opportunities
• Compile research on articles, data tools, and other sources to support grant proposals
• Design and distribute surveys related to proposal-development capacity across industries
• Create materials for an online resource lab
• Maintain meeting records, project files, and other documentation needed for project management and reporting
• Support staff with logistics planning with booking venues, coordinating staff travel and assisting with travel settlements
• Support the Director and PI with tracking project expenses and outcomes and drafting reports based on project progress and survey results
• Assist with the development of proposals, including letters of support/commitment; summaries of notices of funding opportunities/broad agency announcements/request for proposals/funding opportunity announcements; letters of intent; and other written correspondence
• Other duties as assigned by the Director or PI.

Location

Location OTHR - Other Off-Campus Location

Salary Range

Salary Range Salary is commensurate upon education, experience and internal equity

Required Qualifications

Education

A Bachelor's Degree is required.

Experience

Grant writing experience is preferred. Experience in financial record keeping/processes/Banner a plus.

Preferred Qualifications

Education

A bachelor’s degree in communications, English, Journalism or similar field is preferred. Preferred skills for this position also include previous grant writing, budgeting, and reporting experience, excellent written and verbal expression. In addition, experience with creating surveys, interpreting and presenting data, and project management is a plus. Candidates with a connection to the region are preferred.

Experience

Posting Number

Posting Number MR0918

Open Date

Open Date 10/02/2026

Close Date

Open Until Filled Yes

Special Instructions Summary

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter

Optional Documents

Marshall University
One John Marshall Drive
Huntington, WV 25755