Operations Admin

Frontline Source Group; Roanoke (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan with employer match

Paid holidays

Additional flex days

Job summary

Frontline Source Group is seeking an Operations Assistant for our client in Roanoke, TX. This onsite role provides administrative and operational support to the VP of US Operations and helps keep projects moving across the organization.

The ideal candidate is organized, proactive, and eager to learn the business quickly. The role offers a path toward higher level executive support and potential for permanent conversion based on performance.

Qualifications

• Previous administrative, operations support, or project coordination experience.
• Strong Microsoft Office skills and ability to handle data in Excel.
• Excellent written and verbal communication, and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Ability to learn new processes and systems quickly and work independently.

Responsibilities

• Provide day to day administrative and operational support to the VP of US Operations.
• Coordinate meetings, scheduling, and calendar changes as needed.
• Assist with domestic travel arrangements and expense reporting.
• Attend meetings and document notes, decisions, and action items.
• Track outstanding action items and follow up with team members.
• Gather information from Operations, Accounting, and other departments.
• Assist with operational reports, spreadsheets, and basic data analysis.
• Create and maintain Excel spreadsheets, including pivot tables.
• Support projects and operational initiatives from start to finish.

Skills

Communication

Organizational skills

Problem solving

Independent working

Attention to detail

Tools

Outlook

Word

PowerPoint

Teams

Excel (Pivot Tables)

Job description

Operations Assistant

Our client located in Roanoke, TX is in need of an Operations Assistant. This is an onsite initially, with potential for flexibility once established opportunity on a contract to possible hire basis.

Company Profile

Oil and Gas

Role

The Operations Assistant will provide direct administrative and operational support to the VP of US Operations while helping keep projects, priorities, and communication moving across the organization. This is an excellent opportunity for someone who is organized, resourceful, and eager to grow. The ideal candidate does not need to be a seasoned Executive Assistant. Client is looking for someone with strong professional fundamentals, initiative, technical aptitude, and the ability to learn the business quickly. As this individual develops, the role has the opportunity to expand into higher level executive and operational support.

Responsibilities

• Provide day to day administrative and operational support to the VP of US Operations.


• Coordinate meetings, scheduling, and calendar changes as needed.


• Assist with domestic travel arrangements and expense reporting.


• Attend meetings as needed and document notes, decisions, and action items.


• Track outstanding action items and follow up with appropriate team members.


• Gather information from Operations, Accounting, and other internal departments.


• Assist with operational reports, spreadsheets, and basic data analysis.


• Create and maintain Excel spreadsheets, including pivot tables.


• Help organize information needed for leadership decision making.


• Support projects and operational initiatives from initial request through completion.


• Research issues and gather supporting information as requested.


• Assist with documentation and information gathering related to active projects.


• Collaborate with Operations Managers and other departments at the direction of the VP of US Operations.


• Learn and utilize internal systems, including proprietary tools.


• Maintain productivity and independently manage priorities while the VP is traveling.


• Take on increasing executive and operational responsibilities as knowledge of the business develops.

Background Profile

• Previous administrative, operations support, project coordination, or similar professional experience.


• Strong Microsoft Office skills, including Outlook, Word, PowerPoint, and Teams.


• Strong Excel skills, including pivot tables and the ability to work with and analyze data.


• Excellent written and verbal communication skills.


• Strong organizational skills and attention to detail.


• Ability to manage multiple priorities in a changing environment.


• Demonstrated initiative and follow through.


• Ability to work independently without constant direction.


• Strong problem solving and critical thinking skills.


• Ability to learn and retain new processes and systems.


• Comfortable collaborating across departments and levels of an organization.

Preferred

• Previous experience supporting management or senior leadership.


• Experience in an industrial, oil and gas, construction, engineering, field service, or similar environment.


• Project coordination or operations support experience.


• Experience working with financial or operational reports.


• Interest in developing into broader executive and operational support responsibilities.

Benefits Upon Permanent Conversion

• Medical insurance with multiple plan options.


• Dental insurance.


• 401(k) plan with an employer match of 4%.


• Paid company holidays.


• Additional flex days.